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Policies,Administrative,UWMF,UWMF-wide,Safety,Utilities - Equipment Management

Patient Care Equipment Management Policy (126.002)

Patient Care Equipment Management Policy (126.002) - Policies, Administrative, UWMF, UWMF-wide, Safety, Utilities - Equipment Management

126.002

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UWMF SAFETY POLICIES AND PROCEDURES

Subject: Patient Care Equipment Management Policy
Effective Date: 1/04 Approved: Mike Holman
Supersedes Policy Date: 6/02 Revision #2
Distribution: Safety Manual

Reviewed


DEFINITIONS:
Patient Care Equipment is defined as equipment used for treatment or diagnostic
purposes and having electrical, pneumatic, hydraulic, or other properties that may
cause harm to the patient or staff if inappropriately used or a malfunction occurs.
***NOTE: Please reference your equipment list in the biomedical equipment
manual at your site.

POLICY STATEMENTS:
Patient care equipment will be inspected and serviced in accordance with recognized
biomedical equipment standards. It is the responsibility of the site to ensure that their
equipment is in good, working order and is properly used by staff for patient care
purposes only.

PROCEDURES:
I. New Equipment
A. If new equipment is not a part of any service agreement from the
manufacturer, the site supervisor will notify the biomedical service provider to
determine if it needs to be a part of the preventive maintenance schedule.

B. The site supervisor will retain all appropriate warranties and operating
manuals at the site.

II. Repairing Damaged or Malfunctioning Equipment
A. If the equipment is under warranty, call the manufacturer for repair.

B. If the equipment is not under warranty and the repair is URGENT, call the
biomedical service provider to arrange for immediate, onsite repair.

C. If the equipment is not under warranty and the repair is NOT URGENT, do the
following:

1. Call Facilities to determine if the equipment can be repaired by one of
the maintenance technicians and/or picked up for repair at our 1 S.
Park Facilities location.



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2. Complete and fax the attached EQUIPMENT REPAIR REQUEST
FORM (see Attachment A) to the biomedical service provider. If the
equipment is being sent to 1 S. Park Facilities for pickup/repair,
indicate that on the form and forward a copy with the equipment to
Facilities.

VERY IMPORTANT: remember to use the attached form and NOT A
UWMF WORK ORDER when requesting repair service. If you need to
followup on the status of your equipment, please contact the
Biomedical Service Provider.

3. Blood Pressure Unit Calibrations: see the Safety Inspections Policy in
the Safety Manual for routine checks/calibration.

4. Endoscope/Rigid scope repairs: if the scope is not under warranty or a
part of any service agreement, call Facilities to determine if third party
vendors can repair the scope/provide loaner at a much cheaper price.

5. Instrument Sharpening: once a month, Facilities will provide notice to
sites of when they can get their instruments sharpened. If your site is
interested, have them sterilize their affected instruments and forward to
1 S. Park/Facilities. Instruments are typically returned the next day
after the appointed sharpening date.


III. Hazard Reporting
A. Any equipment that is, or suspected to be, malfunctioning must have a sign
affixed to it stating “DEFECTIVE. DO NOT USE” and removed from
service immediately. The “Defective” sign must stay on the equipment until it
is repaired.

IV. Training
A. Only staff who have been trained and have demonstrated a level of
proficiency acceptable by the site supervisor shall be allowed to operate
patient care equipment.

B. It is the responsibility of the site supervisor to:
 Schedule initial training sessions with the manufacturer and
appropriate staff
 Ensure staff are adequately trained before using equipment on patients
 Maintain training documentation that recognizes qualified staff
 Provide refresher training as needed


Attachment A

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BIOMEDS, INC.
6907 University Ave. Suite 151 124 East Court Street
Middleton, Wisconsin 53711 Viroqua, Wisconsin 54665
1-800-637-8006 Fax (608) 637-6551

WORK ORDER/REQUEST

Date & Time: ______________________________________________________________

Customer/Contact: ________________________________________________________

Location: __________________________________________________________________
{Example- UWMF 1 South Park, Allergy}

Telephone #: _______________________________________________________________

Equipment Description: ____________________________________________________

Manufacturer: _____________________________________________________________

Model #: __________________________________________________________________

Serial #: __________________________________________________________________

Symptom/Problem: ________________________________________________________

__________________________________________________________________

_________________________________________________________________

__________________________________________________________________

__________________________________________________________________

Action Plan: _______________________________________________________________

__________________________________________________________________

Call Returned: _____________________________________________________________
{Date & Time}