Policies,Administrative,UWMF,UWMF-wide,Safety,Hazardous Material & Waste - Materials (HAZMAT)

Material Safety Data Sheet Management (118.007)

Material Safety Data Sheet Management (118.007) - Policies, Administrative, UWMF, UWMF-wide, Safety, Hazardous Material & Waste - Materials (HAZMAT)



Subject: Material Safety Data Sheet Management
Effective Date: 12/14/12 Approved: Dr. Richard Welnick, Medical Dir
Supersedes Policy Date: 1/1/05 Revision #2
Distribution: Safety Manual


Hazardous Chemical is any chemical that is classified as a physical hazard or a
health hazard, a simple asphyxiant (i.e., displaces oxygen in the ambient
atmosphere), combustible dust, pyrophoric gas (i.e., gas that will ignite
spontaneously in air at 130 degrees Fahrenheit or below), or hazard not
otherwise classified.

Material Safety Data Sheets contain a written description of a hazardous
chemical or chemical product which contains comprehensive technical
information about a particular substance and explains the risks, precautions, and
remedies to exposure related to hazardous chemicals.

MSDSOnline is a third party software UWMF subscribes to for electronic access
to MSDS specific to UWMF products. All staff and providers have viewer access
to the software database and can solicit MSDS requests for new products within
the software applications. (See Attachment A user guide.)

It is the policy of UWMF to reduce employee exposure to hazardous chemicals
and the overall incidence of chemical-related injuries and illnesses. All
employees who are potentially exposed to hazardous chemicals in their assigned
jobs must be informed of potentially hazardous properties of the chemicals and
the protective measures that are available to minimize exposure to these
chemicals. This type of information will be made available to employees by
means of labels on chemical containers, MSDS, and training. Employees will be
informed of any known hazards associated with chemicals to which they may be
exposed before their initial assignment, whenever the hazards change, or when
new hazardous chemicals are introduced into their respective work areas.


The Safety & Security Manager is responsible for ensuring MSDS are readily
accessible. This person is also responsible for training employees concerning
hazardous chemicals in their work areas.

The Safety Assistant is the program administrator for MSDSOnline and is
responsible for ensuring MSDS are up to date in the MSDSOnline database. This
person is also responsible for processing MSDS requests and maintaining the
site specific hazardous chemical inventories.

1. The Safety Assistant will retain the site specific hazardous chemical
inventories in the MSDSonline database in the Safety Center tab. All
employees will have access to this database to view their listing of hazardous
chemicals and related MSDS.

2. Each year, the Safety Assistant will request purchasing reports for all sites to
view hazardous chemicals that may have been purchased in that reporting
year. These sheets will be sent to the site managers or designees for review
and editing as necessary. Thereafter, the MSDSOnline database will be
updated accordingly.

3. Staff who are purchasing products and/ or cannot find the appropriate MSDS
in the MSDSOnline database may request the MSDS through the
MSDSOnline software applications. The Safety Assistant will assist in
processing requests. If the product is new to the database, the Safety
Assistant will consult with the Safety & Security Manager and affected clinic
manager to ensure the right hazard controls are in place prior to product use.

4. If the site experiences a network outage, the backup system for accessing
MSDS is the “FAX-BACK SERVICE” from MSDSOnline. Staff can call 888-
362-7416 to receive a MSDS from MSDSOnline via fax. Staff should be
prepared to share product/ manufacturer names and affected site fax number.
If a site experiences a power outage, staff can call Employee Health/ Infection
Control & Safety at 608-826-6730 to request information. Sites that will
continue handling hazardous materials after hours during a power outage
event will retain hard copies of their MSDS for that process.

5. Before designating chemicals as “hazardous,” the Safety & Security Manager
will reference the MSDS and consult with the affected employee and manager
to determine how product will used. If the product meets the definition of a
“hazardous chemical”, hazard controls will be identified, employees will be
trained and chemical will be added to the MSDSOnline database.

Getting to UWMF’s MSDS List
Using the MSDSonline system, there are several
ways to access UWMF’s MSDS inventory:
• A designated URL (Web page) on the Internet
• A shortcut icon on your PC/desktop
• A link on UConnect
Page 1 of 11

Searching UWMF’s Chemical Inventory List
The single search field allows you to search by product details, including
Product Name, Manufacturer, CAS#, and Product Code.
Most users prefer to start searching using the Product Name or
Manufacturer’s name.
Page 2 of 11
Searching for an MSDS

Search Suggest
Use Search Suggest as you are typing to see what
possible matches might exist within UWMF’s Chemical
Inventory List. Click on the suggestion and click
Search Alphabetically/Numerically by Product Name
Click on the letter, number, or symbol that starts the product
name to find products that are difficult to spell/identify.
Page 3 of 11
Searching for an MSDS

Manufacturer Tab
Displays the list of all Manufacturers
associated to the products in our
MSDS List.
Manufacturer Search:
Enter the name of a
specific manufacturer to
narrow your search.
Click on a Product name to view
the MSDS for that product.
All Products Tab
View MSDSs for all Products
contained within UWMF’s List.
Page 4 of 11
Searching for an MSDS

Narrow Results
By selecting an item from
the Narrow Results
boxes, you can further
refine and filter your
Sort By and Horizontal Scroll
Sort By helps arrange your search
results in a logical order.
Horizontal Scroll displays additional
columns of product data.
Page 5 of 11
Searching for an MSDS

Viewing an MSDS
From the search results list, look for the PDF icon. Click the icon that
corresponds with the desired product to open the MSDS document.
The document will open in an Adobe Reader window. Adobe Reader
must be installed to enable MSDS viewing.
Viewing and printing an MSDS
Page 6 of 11

Printing an MSDS
Click the Print icon to
send the MSDS to a
local printer.
Saving an MSDS
Click the Save icon to save a
.PDF copy of the MSDS.
Page through the MSDS
Use the arrows to move
through the MSDS.
Close the MSDS
Click the “X” to return to the
search results.
Scroll Bar
Use the scroll bar to navigate
through the MSDS.
Viewing and printing an MSDS
Page 7 of 11

Adding an MSDS to UWMF’s database
Searching the MSDSonline
Connects you to the MSDSonline
database of millions of MSDSs. Here,
MSDSonline has already searched the
database and found matches for your
Page 8 of 11
Submit a Request for an MSDS
If MSDSonline does not have a
match, you may submit a request for
an MSDS to the Safety Department.

MSDSonline Search Tab
You may also click the MSDSonline
Search Tab to access the MSDSonline
Adding to UWMF’s MSDS List
Upon finding the product you need,
request the MSDS be added to our
database. Simply select the MSDS(s)
you would like to add by clicking in this
box, then submit the request by clicking
on “eBinder”.
Adding an MSDS to UWMF’s database
Page 9 of 11

Requesting an MSDS
You will be prompted to enter your employee
information and reason for adding the MSDS.
Adding an MSDS to UWMF’s database
Slide 10 of 11

Requesting an MSDS
Requesting an MSDS
To request an MSDS that isn’t in
the MSDSonline database,
simply fill out the Request form
with as much detail as possible.
This will help the Safety
Department find and add the
MSDS you need.
Page 11 of 11
Requesting an MSDS
MSDSonline will tell you if there
is no match in their database.
You can request the MSDS by
completing the Request form.
Click here.

The Safety Center
Page 12 of 12
Use the Safety Center to look up your UWMF contact for MSDSonline;
Topics of interest in the Safety Forum section; and your site-specific
Chemical Inventory lists. More information will be added, so check
back frequently!