Policies,Administrative,UWMF,UWMF-wide,Human Resources

Meal and Rest Period Policy (108.034)

Meal and Rest Period Policy (108.034) - Policies, Administrative, UWMF, UWMF-wide, Human Resources


Human Resources
Meal and Rest Period Policy

Effective Date: 08/19/2014
Supersedes Policy Date: 10/01/2008


University of Wisconsin Medical Foundation (UWMF) encourages supervisors
to manage work schedules that will allow employees adequate time for rest
and meal breaks. Such matters are to be determined directly between the
supervisor and the employee. Wisconsin Law, as administered by the
Wisconsin Department of Workforce Development, requires employees less
than 18 years of age, to receive at least a 30-minute duty free meal period
when working a shift greater than six hours in duration.


Meal Breaks: A lunch or meal period is an approved unpaid period of non-work time
that interrupts a basic workday for the purpose of eating or engaging in permitted
personal activities. Unpaid meal periods must provide breaks in the workday. Full 30-
minute lunch breaks should be given and may not involve any working time. If an
employer provides breaks of less than 30 consecutive minutes in duration, the break
time must be counted as work time.

Kronos is programmed to automatically pay an employee for a punch out time period of
less than 26 minutes in length. A meal punch of 26 to 29 minutes, if happening
consistently, should be discussed with the employee.

Kronos calculates the time based on the amount of time between the out and in punch.
For example:

Kronos will record:
Out Punch 11:55 am
In Punch 12:35pm
Total Time for lunch 40 minutes
Total Time taken for lunch Rounded to 45 minutes
Out Punch (11:55) Round to 12:00 pm
In Punch (12.35) Round to 12:30 pm
Total Time for lunch 30 minutes
Total Time taken for lunch 30 minutes

When can meal breaks be taken? You may take a meal break during the time that
your supervisor has you scheduled. On occasion, you may take your meal break
outside of those hours with prior supervisory approval. Your supervisor may be
authorized to approve a slightly longer meal break for special office occasions (e.g.
retirement luncheon, pot lucks, etc.). You may not work straight through your shift
without taking a meal break or eat while working so that you may leave work early.
However, this can be periodically approved by your supervisor if workflow permits and if
not occurring on a consistent basis. Meal break time does not count as shift hours.

Rest Breaks: Rest breaks are not guaranteed, and may vary on a departmental basis,
depending on workflow. A short rest break during each four hours of continuous work
may not exceed 15 minutes and only occurs when workload permits. This would allow
for one 15 minute break in the morning and one 15 minute break in the afternoon.
Unlike a meal break of 30 minutes or more, rest periods of 15 minute increments are
paid time and considered hours worked for the purpose of the state and federal wage &
hour laws.

Can rest breaks be accumulated? You may not accumulate rest break time or delay
rest breaks to take an extended lunch break, arrive at the office late, or leave the office

Can a rest break be taken off the premises? You are not to leave your work premises
during work hours, including your rest break periods. If you find it necessary to leave the
premises outside of your meal break, you must obtain prior approval from your
supervisor and/or take PTO for that period not worked.

When can rest breaks be taken? Your supervisor determines when you can take a
break. Some areas may require that breaks be staggered so that someone can provide
telephone and/or visitor coverage.