/policies/,/policies/administrative/,/policies/administrative/uwmf/,/policies/administrative/uwmf/uwmf-wide/,/policies/administrative/uwmf/uwmf-wide/health-link/,

/policies/administrative/uwmf/uwmf-wide/health-link/hl-006-pol.policy

201609251

page

100

UWHC,UWMF,

Health Link,

Policies,Administrative,UWMF,UWMF-wide,Health Link

Master File Maintenance Willow (HL-006-POL)

Master File Maintenance Willow (HL-006-POL) - Policies, Administrative, UWMF, UWMF-wide, Health Link

HL-006-POL


Administrative Departmental Policy
This department-specific policy applies to the operations and staff of the Information Services
Department of the University of Wisconsin Hospitals and Clinics Authority as integrated effective July 1,
2015.

Policy Title: Master File Maintenance Willow
Policy Number: HL-006-POL
Effective Date: 8/2/2016
Chapter: NA
Version: Revision

I. PURPOSE
This policy establishes standards for maintenance of Health Link medication-related master files,
including who can request, approve, and implement changes to it, and how those changes are
made.


II. DEFINITIONS (optional)
Health Link: The integrated health record and business system shared by UW Health. The
trademarked name for the software is Epic Systems.


III. POLICY ELEMENTS
This policy applies to the Health Link medication related master files. The master files include
the following:

INI Masterfile
CHG Charge Table
CHM Medication Charge Table Mapping
CNR Compounding and Repackaging
CRT Medication Cart
EFY Formulary
ELG Allergen
EMI Imported Drug Interaction
ERI Drug Interaction
ERX Medications
FIS Interaction Setting
IVC IVCHEK
LED Care Areas
LMA Alternative
MCM Indications

NDC NDC
NDG NDC Grouper
PHR Pharmacy
RXD Rx System Definitions
RXL Pharmacy Labels
RXR Medication Rules

1. Changes to the following Health Link related master files can only be made by a member of
the Health Link Meds Management team:
• ERX
• EFY
• NDC
• NDG
• ELG
2. Changes can be requested by UWHealth clinical applications and implementations teams,
UWHealth partners, clinic, and department or unit managers.
3. Changes are approved and implemented by the appropriate team members, as designated by
the team’s manager, and in accordance with the policies and procedures of the UW Health.


IV. PROCEDURE
The following procedures support this policy:

Master File Maintenance Willow Procedure (HL-006-PRO)


V. FORMS (optional)
NA


VI. REFERENCES (optional)
NA


VII. COORDINATION

Sr. Management Sponsor: UW Health CIO
Author: Pharmacy Manager
Reviewer(s): Health Link Technical Leaders

Approval Committee: Health Link Technical Leaders

SIGNED BY:
UW Health CIO



REVISION DETAIL:

Effective Date Next Review Summary of Changes Change Authors
8/2/2016 8/2/2017 Annual review/revision. J. Temple, S. Pivovar, E. Bakkum
1/8/2015 1/8/2018
Annual review. Minor
updates to content.
J. Temple, S. Pivovar, J. Leonard
7/24/2012 7/24/2015 Pharmacy manager
7/13/2009 7/13/2010 Original release. Pharmacy manager