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Administrative (Non-Clinical) Policy
UWHC only (Hospital Administrative-entity wide) UWMF only (entity wide)
UWHC Departmental (indicate name) UWMF Departmental (indicate name)
UWHC and UWMF (shared)
Policy Title: Multiple Employment Appointments Across UW Health (policy is
shared with UWMF)
Policy Number: 9.84
Effective Date: November 1, 2015
To establish a policy and procedures for employees who are employed by both UW Hospitals and Clinics
(UWHC) and UW Medical Foundation (UWMF) to ensure compliance with applicable state and federal
laws while meeting the business needs of the organization.
It is the policy of UW Health to ensure that all employees who hold appointments with both UWHC and
UWMF are properly compensated and that the total hours worked is monitored and adjusted as needed.
III. PERSONS AFFECTED
The policy applies to employees of UWHC and UWMF who hold appointments with both UWHC and
UWMF. This policy does not apply to employees who hold appointments with only one employer
(UWHC or UWMF).
A. All employees holding appointments with both UWHC and UWMF.
1. Recruiting staff will screen for multiple appointments during the hiring process. Any
findings will be brought to the attention of both appointment managers and directors. The
directors will need to approve multiple appointments between UWHC and UWMF.
2. No employee will be allowed to hold two regular appointments that combined are greater
than 1.0 FTE.
3. The Limits on Hours Worked (UWHC Administrative Policy 9.80) will apply to
combined hours worked across both appointments.
B. Employees holding appointments with both UWHC and UWMF and at least 50% of the
combined job duties are non-exempt, hourly.
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1. Pursuant to this policy and applicable law, individuals who are employed by both UWHC
and UWMF and at least 50% of the combined job duties are non-exempt, hourly, will
have the hours worked across both entities added together for purposes of calculating
overtime. As an example, if an employee works 30 hours in a week for UWHC and 20
hours in the same week for UWMF, then the employee is owed 10 hours of overtime
2. When overtime hours are accumulated by an individual working for both UWHC and
UWMF, the secondary appointment will pay all overtime costs. The primary
appointment will generally be defined as:
a. If two regular appointments, the appointment with the greater full-time
equivalency (FTE) is primary.
b. If one regular appointment and one temporary appointment, the regular
appointment is primary.
c. If two temporary appointments, the appointment that typically provides more
hours is primary. If this cannot be determined reliably or consistently, the
appointment established first will be considered primary.
3. Overtime will be calculated based on a blended rate of the multiple appointments, and
under the rules of the organization with the secondary appointment.
4. Recruiting staff will work to coordinate start and end dates of employment for non-
exempt employees moving from one employer (UWHC to UWMF and vice versa) to
avoid overlap in hours worked.
5. Payroll departments will share work hours and pay records each pay period for any
employee holding appointments with both UWHC and UWMF. It is the responsibility of
the Payroll department of the secondary employer to insure wage and hour laws are
followed and that overtime is paid appropriately.
This Policy creates no rights, contractual or otherwise. Statements of policy obtained herein are not made
for the purpose of inducing any person to become or remain an employee of UWHC, UWMF or SMPH,
and should not be considered "promises" or as granting "property" rights. Each employer may add to,
subtract from and/or modify this Policy at any time consistent with other existing institutional policies
and agreements. Nothing contained in this Policy impairs the right of an employee or the employer to
terminate the employment relationship at-will.
Hospital Administrative Policy 9.14-Recording Paid Time
Hospital Administrative Policy 9.80-Limits on Hours Worked
UW Health is a cohesive, united and integrated academic medical enterprise comprised of
several entities. This policy applies to facilities and programs operated by the University of
Wisconsin Hospital and Clinics and the University of Wisconsin Medical Foundation, Inc. Each
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entity is responsible for enforcement of this policy in relation to the facilities and programs that it
UWHCA Sr. Management Sponsor: Chief Administrative Officer and Chief Human Resources Officer
UWHCA Author: Director, UW Health Compensation
UWHCA Approval Committee: UW Health Administrative Policy and Procedure Committee
UWMF Sr. Management Sponsor: Chief Administrative Officer and Chief Human Resources Officer
UWMF Approval: Chief Administrative Officer and Chief Financial Officer
President, University of Wisconsin Hospitals
Chief of Clinical Operations
Next revision: November 2018