Established Date: December 2012
Effective Date: January 2018
Title: Notification of Late Arrival or Absence for a
Scheduled Shift (Clinical Hourly Staff)
Policy Number: 1.15
Electronically Approved By: Michael E. Anderson, PA-C Anthony M. D’Alessandro, M.D.
Executive Director Medical Director
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The purpose of this policy is to outline the process University of Wisconsin Organ and Tissue Donation (UW
OTD) non-exempt (hourly) clinical staff will follow when staff anticipate an absence or late arrival before a
scheduled shift. UW OTD will be compliant with all applicable UW Health policies.
A. Non-exempt (hourly) clinical staff who will be absent from or late for a scheduled shift will first
contact the UW OTD administrator on-call (AOC) and second will notify his/her direct manager
via email or work phone no later than four hours prior to the start of the scheduled shift, if
B. Staff who will arrive for work after the start of the scheduled shift will notify the AOC that
he/she expects to be late, the reason for being late, and the estimated time of arrival. Examples
are an unusual transportation breakdown or a family emergency that occurred unexpectedly
and immediately prior to the scheduled shift.
C. Excused late arrivals will be unusual and non-recurring. If a pattern of late arrivals develops, the
late arrivals will become unexcused and will be addressed per UW Health Attendance and
Punctuality Policy 9.13.
D. Staff may request to use vacation or personal holiday benefit time to make up for lost time.
Recording of leave time will comply with UW Health Recording Paid Time Policy 9.14.
E. Unexcused absences will be documented on the staff member’s timekeeping record by the staff
member’s manager or his/her designee.
F. UW OTD managers will be responsible for the monitoring of staff attendance and will initiate
counseling of staff for attendance problems.
G. Managers will consult with UW Health Employee and Labor Relations for situations that require
additional action, consistent with administrative policies.
UW Health Policies 9.13 and 9.14