/policies/,/policies/administrative/,/policies/administrative/uwhc/,/policies/administrative/uwhc/department-specific/,/policies/administrative/uwhc/department-specific/transplant/,/policies/administrative/uwhc/department-specific/transplant/transplant---solid-organ/,

/policies/administrative/uwhc/department-specific/transplant/transplant---solid-organ/336.policy

201507191

page

100

UWHC,

Policies,Administrative,UWHC,Department Specific,Transplant,Transplant - Solid Organ

Prescription Renewal (3.36)

Prescription Renewal (3.36) - Policies, Administrative, UWHC, Department Specific, Transplant, Transplant - Solid Organ

3.36



POLICY & PROCEDURE
Effective Date: May 2008
Revised Date: June 2015 Title: Prescription Renewal Policy Number: 3.36

Page 1 of 3
I. PURPOSE

The purpose of this policy is to authorize and provide guidelines for prescription renewals for
transplant coordinators and clinic staff.

II. POLICY

A. Based upon the Hospital Administrative Policy 8.91 “Prescription Renewal Policy”, the
Transplant Coordinators and Transplant Clinic Registered Nurses (RNs) may renew prescriptions
for medications for established patients.
B. It is the policy of the UW Transplant program to renew only those medications that are
prescribed and monitored by UWHC Transplant physicians.
C. This policy does not apply to Schedule II controlled substances. Renewal orders for these
substances must be signed by a Physician with an NPI number.

III. PROCEDURE

A. All medication renewals are documented in the electronic medical record. Documentation
includes:
1. Name of medication
2. Dose, frequency and directions
3. Quantity and number of refills
4. Ordering provider’s name
5. Pharmacy name and phone/fax number
6. Name of person calling/faxing/authorizing refill
7. Number to call back with any questions

B. Transplant Clinic
1. Clinic personnel (nurses, pharmacists, transplant coordinators) will complete requested
prescription renewals during patient clinic visits and document per above.

C. Transplant Department Assistants
1. Will take messages/faxes from patients and pharmacies regarding script renewal.
2. Update the pharmacy phone/fax number in HealthLink.
3. Forward the request to the appropriate transplant coordinator.






POLICY & PROCEDURE
Effective Date: May 2008
Revised Date: June 2015 Title: Prescription Renewal Policy Number: 3.36

Page 2 of 3
D. Transplant Coordinators
1. Transplant coordinators will complete the prescription renewal request between clinic
visits according to the following guidelines:
i. Check electronic medication profile for confirmation of
medication/dose/directions
ii. In order to provide renewals, the patient must be in adherence with post-
transplant guidelines (Policy 3.18):
a. Management of Patients Post-Transplantation and compliant with lab testing
as directed by the attending physician
iii. Renewals are only for the medications prescribed by UW Transplant providers.
iv. Renewals are completed within 48-hours, unless marked urgent.
v. Renewal requests to the on-call coordinator are limited to urgent medication
needs, unless the coordinator on call is knowledgeable about the patient’s
medical, medication, and compliance history.
vi. Renewals will be made under the name of the provider responsible for that
specific patient.
vii. Coordinators and clinic nurses may not authorize/co-sign renewals for Advanced
Practice Providers (APP). These will be signed by the APP if they are available to
sign or can be authorized by the coordinator or nurse under the APP’s supervising
physician.


IV. COORDINATION

University of Wisconsin Transplant Program


V. REVIEWED AND APPROVED BY

Kidney Transplant Manager
Liver Transplant Manager
Heart and Lung Transplant Manager
Operations Director








POLICY & PROCEDURE
Effective Date: May 2008
Revised Date: June 2015 Title: Prescription Renewal Policy Number: 3.36

Page 3 of 3
VI. SIGNED BY


________________________________ _________________________________
Jill Ellefson, MBA Dixon Kaufman, M.D., PhD
Director, Organ Donation and Transplant Service Line Chair, UW Transplant Program