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Policies,Administrative,UWHC,Department Specific,Pharmacy,Residents

Resident Major Project Requirements Policy (18.7)

Resident Major Project Requirements Policy (18.7) - Policies, Administrative, UWHC, Department Specific, Pharmacy, Residents

18.7

POLICY & PROCEDURE





Effective Date:
July 2013

Administrative Manual
 Nursing Manual
 Other: Pharmacy

Policy #: 18.7

Original
Revision 5/14
Page 1
of 3
Title: Resident Major Project
Requirements


I. PURPOSE: To define processes/expectations for submission, screening, selection,
oversight and deadlines of pharmacy residency projects
II. POLICY: All pharmacy residents at the University of Wisconsin Hospital and Clinics
will follow these guidelines for their major research project selection, proposal, and
completion.
III. PROCEDURE:
A. Project Selection
1. Pharmacist project proposal submission process
a. A call for PGY1 practice, PGY1 administrative, PGY1 community
and PGY2 clinical resident project ideas (along with criteria) will
be distributed to all department pharmacists and School of
Pharmacy faculty by the Residency Advisory Committee Chair in
November and March of each year
b. A separate call for masters projects will be made to the leadership
team in April of each year by the residency program director of the
Health System Pharmacy Administration / MS program
c. Project ideas must be submitted to the appropriate residency
program director as a brief narrative proposal and contain the
following information:
i. project title
ii. project objectives/goals (S.M.A.R.T – specific, measurable,
agreed-upon, relevant, time bound)
iii. suggested project team
iv. proposed measures (MS program only)
v. feasibility to meet project deadlines(MS program only)
d. Pharmacists submitting ideas should be qualified to precept
residents according to ASHP criteria, including:
i. institutional review board research training
ii. residency project preceptoring experience
e. Pharmacists not meeting these criteria will be paired with
experienced project advisors to mentor pharmacists with project
ideas through the submission process

POLICY & PROCEDURE





Effective Date:
July 2013

Administrative Manual
 Nursing Manual
 Other: Pharmacy

Policy #: 18.7

Original
Revision 5/14
Page 2
of 3
Title: Resident Major Project
Requirements


f. Deadline for project ideas for non-masters projects is May 1st,
masters project ideas are due August 1st
B. Residency Project Screening
1. Residents may not start working on their major projects until full RAC
approval is obtained.
2. Each RAC sub-committee will pre-screen projects germane to their
residency programs. Non-masters projects must be screened by June 15th.
Masters projects will be screened by September 1
st
. A final compiled list
of pre-approved projects will be organized by intended resident program
and sent out to the full RAC committee. By July 1
st
full RAC will meet
and review the compiled list of non-masters projects based on the criteria
below. Masters projects will be presented to full RAC for final review by
October 1
st
. Programs requesting projects to start ahead of the July 1
st

review should submit proposals to their sub-committees prior to full RAC
meetings in spring to be included on the full RAC agenda for approval.
3. Project Selection Criteria
a. Projects will be selected based on an evaluation of three domains:
i. Contribution to the Department/Organization; must be in
alignment with strategic departmental/organizational
goal(s) AND at least one of the following:
I. Clinical or practice advancement
II. Increased safety
III. Improved quality
IV. Decreased cost
ii. Feasibility must be able to be completed with a resident’s
skills within the duration of the program and contain a
defined scope.
iii. Utilization of quality improvement methodology or tools
(Appendix A: Examples of Quality Improvement Tools for
Resident Projects)
C. Project Proposals
1. A full written project proposal must be approved by the primary project
advisor and then emailed out 7 days prior to the full RAC meeting it is to

POLICY & PROCEDURE





Effective Date:
July 2013

Administrative Manual
 Nursing Manual
 Other: Pharmacy

Policy #: 18.7

Original
Revision 5/14
Page 3
of 3
Title: Resident Major Project
Requirements


be presented at. Failure to obtain project advisor approval or meet the 7
day deadline will require the proposal to be rescheduled. Additional full
RAC meetings for non-masters project proposals may be required in July
to accommodate project approval. Non-masters project proposals are due
by August 30
th
. Masters project proposals are due by November 30
th
of
the first year of the program.
2. Required Components (Appendix B: Project Proposal Requirements)
3. At the full RAC meeting an 8-10 slide summary of the project must
accompany the written proposal; these proposals should take no more than
10 minutes, to allow time for questions by the committee. These slides are
due to the project advisor 48 hours prior to the full RAC meeting it is to be
presented at. Failure to have slides reviewed will require the proposal to
be rescheduled.
a. Slide Content (Appendix B: Project Proposal Requirements)
D. Project Oversight
1. Each project will be assigned a management team member project advisor
to provide oversight
2. Every other Monday the resident will email the project team, their
residency advisor and their residency program director with project
accomplishments from prior 2 weeks and planned work for next 2 weeks
3. A quarterly written report will be provided by the resident to document
project progress related to specific project timelines and the manuscript
timeline in Appendix C. If negative variances exist the resident will
document strategies/tactics to get project back on schedule. This report
must be distributed to the project team, their residency advisor and their
program director. Approval of the report is the responsibility of the
project advisor.



Approved By: ______________________
Director of Pharmacy Services

Date: ________________