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UWHC,

Policies,Administrative,UWHC,Department Specific,Pharmacy,Residents

Resident Candidate Recruitment, Selection, and Interviewing Procedure (18.3)

Resident Candidate Recruitment, Selection, and Interviewing Procedure (18.3) - Policies, Administrative, UWHC, Department Specific, Pharmacy, Residents

18.3

POLICY & PROCEDURE





Effective Date:
August 2011

Administrative Manual
 Nursing Manual
 Other: Pharmacy

Policy #: 18.3

Original
Revision 7/14
Page 1
of 4
Title: Resident Candidate Recruitment,
Selection, and Interviewing
Procedure


I. PURPOSE:
A. To recruit qualified and motivated pharmacists or pharmacy students for University of
Wisconsin Hospital and Clinics (UWHC) Pharmacy Residency Training Programs.
B. To develop a structured and organized recruiting and interviewing process that will help
stimulate the candidate's interest in UWHC programs.
C. To ensure that the candidate has someone to contact should they have further questions or
concerns following the interview process.

II. POLICY:
A. In order to recruit high-quality residents, every potential pharmacy resident candidate will be
evaluated using consistent, defined criteria for the program to which they are applying.
Those meeting the criteria will be actively pursued, with an assigned pharmacy resident
acting as that individual's liaison to UWHC and its pharmacy residency program.

III. PROCEDURE:
A. Recruitment
1. All letters or inquiries of interest for a UWHC pharmacy residency program will
receive an electronic or written response from the program director or pharmacy
office administrative supervisor or designee
2. UWHC residency programs will be represented annually at the ASHP Midyear
Clinical Meeting residency showcase. The administrative residency program
director’s resident at the time of the meeting will be responsible for coordinating
preparation for the showcase.
3. Recruitment will also take place at the School of Pharmacy via announcements at
seminars, discussions with students on clerkships, and interaction with students by
pharmacists and residents during pharmacotherapy lab. Current pharmacy residents
may be asked to give presentations to students regarding the benefits of completing a
pharmacy residency.

B. Application Process
1. PGY1 Pharmacy Residents. All applications must be received by the deadline
posted on the pharmacy residency directory operated by the American Society of
Health System Pharmacists via the Pharmacy Online Residency Centralized
Application System (PhORCAS) and will be screened according to the following
criteria:
a. Graduation from an accredited college of pharmacy.
b. Enrollment in the ASHP matching program.

POLICY & PROCEDURE





Effective Date:
August 2011

Administrative Manual
 Nursing Manual
 Other: Pharmacy

Policy #: 18.3

Original
Revision 7/14
Page 2
of 4
Title: Resident Candidate Recruitment,
Selection, and Interviewing
Procedure


c. Curriculum vitae contain no deficits or cause for concern in the areas of
written communication, pharmacy experience, or academics.
d. Three recommendation letters and/or forms contain no deficits or cause for
concern in the areas of personal relations/maturity/leadership,
initiative/motivation, academics, pharmacy experience, or written/verbal
communication.
e. Criteria as determined prior to the interview season by the Residency
Program Director
f. Official transcripts demonstrate a GPA > 3.0 with no cause for concern in
upper level pharmacy courses such as therapeutics, pharmacology,
pharmacotherapy lab, etc.
2. PGY1 and PGY2 Residency in Health-System Pharmacy Administration. Residency
and University of Wisconsin Graduate School applications must be received by the
deadline posted on the pharmacy residency directory operated by the American
Society of Health System Pharmacists via the Pharmacy Online Residency
Centralized Application System (PhORCAS) and will be screened according to
the following criteria:
a. Graduation from an accredited college of pharmacy.
b. Enrollment in the ASHP matching program.
c. Curriculum vitae contain no deficits or cause for concern in the areas of
written communication, pharmacy experience, or academics.
d. Three recommendation letters and/or forms contain no deficits or cause for
concern in the areas of personal relations/maturity/leadership,
initiative/motivation, academics, pharmacy experience, or written/verbal
communication.
e. Criteria as determined prior to the interview season by the Residency
Program Director
f. The applicant must be acceptable to the UW Graduate School
3. PGY2 Specialty Residency Programs. All applications must be received by the
deadline posted on the pharmacy residency directory operated by the American
Society of Health System Pharmacists via the Pharmacy Online Residency
Centralized Application System (PhORCAS) and will be screened according to
the following criteria:
a. Completion of an ASHP accredited or ASHP accreditation candidate
PGY-1 residency program
b. Graduation from an accredited college of pharmacy

POLICY & PROCEDURE





Effective Date:
August 2011

Administrative Manual
 Nursing Manual
 Other: Pharmacy

Policy #: 18.3

Original
Revision 7/14
Page 3
of 4
Title: Resident Candidate Recruitment,
Selection, and Interviewing
Procedure


c. Curriculum vitae contains no deficits or cause for concern in the areas of
written communication, pharmacy experience, or academics
d. Three recommendation letters and/or forms contain no deficits or cause for
concern in the areas of personal relations/maturity/leadership,
initiative/motivation, academics, pharmacy experience, or written/verbal
communication.
e. Criteria as determined prior to the interview season by the Residency
Program Director
f. Official transcripts must demonstrate a GPA > 3.0 with no cause for
concern in upper level pharmacy courses such as therapeutics,
pharmacology, pharmacotherapy lab, etc.
4. PGY1 and PGY2 Residency in Medication Systems and Operations and PGY1 and
PGY2 Residency in Specialty Pharmacy. All applications must be received by the
deadline posted on the pharmacy residency directory operated by the American
Society of Health System Pharmacists via the Pharmacy Online Residency
Centralized Application System (PhORCAS) and will be screened according to
the following criteria:
a. Graduation from an accredited college of pharmacy.
b. Enrollment in the ASHP matching program.
c. Curriculum vitae contain no deficits or cause for concern in the areas of
written communication, pharmacy experience, or academics.
d. Three recommendation letters and/or forms contain no deficits or cause for
concern in the areas of personal relations/maturity/leadership,
initiative/motivation, academics, pharmacy experience, or written/verbal
communication.
e. Criteria as determined prior to the interview season by the Residency
Program Director
f. Official transcripts demonstrate a GPA > 3.0 with no cause for concern in
upper level pharmacy courses such as therapeutics, pharmacology,
pharmacotherapy lab, etc.

C. Maintaining Recruiting Information
1. All recruitment information will be maintained on a pharmacy recruitment
database located on the pharmacy shared drive.
2. This data will be sent to Human Resources at the end of the interviewing season
and removed from the shared drive prior to the new residents arriving by the
Residency Program Director for each program.

POLICY & PROCEDURE





Effective Date:
August 2011

Administrative Manual
 Nursing Manual
 Other: Pharmacy

Policy #: 18.3

Original
Revision 7/14
Page 4
of 4
Title: Resident Candidate Recruitment,
Selection, and Interviewing
Procedure


D. Interviewing and Selection
1. After the candidate is accepted for an interview, an itinerary and interviewing
arrangements will be prepared by the administrative supervisor or designee.
2. Each Residency Program Director or designee will design an interview itinerary
appropriate to their program
3. A current resident will be assigned as a primary contact for each candidate. That
resident will be responsible for reviewing the candidate's file and corresponding
by phone or e-mail with the candidate regarding his/her professional interests,
interview details, travel arrangements, and housing. The resident will also act as
the coordinator of events during the interview process and as a liaison for future
questions or concerns.
4. During the candidate’s visit, residents will be assigned tasks as outlined on the
itinerary to facilitate the interview day.
5. The assigned resident will contact the potential resident candidate after the interview
to answer any remaining questions.
6. Each interviewer is required to enter their own scores into the recruitment database.
7. Objective residency candidate selection criteria will be maintained for each
residency program by the program director. Candidate selection will be based on the
extent to which candidates meet these criteria.
8. A selection committee consisting of interviewers will rank the candidates from each
program (based upon selection criteria) and submit the UWHC ranking list to the
National Matching Service. Applicants who match with the program will be
contacted by the residency program director on the day match results are announced,
to be followed by written letters of acceptance.


Approved By:________________________
Director of Pharmacy Services

Date:_____________