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Disciplinary and Corrective Action for Residents (18.2)

Disciplinary and Corrective Action for Residents (18.2) - Policies, Administrative, UWHC, Department Specific, Pharmacy, Residents

18.2

POLICY & PROCEDURE





Effective Date:
April 2002
 Pharmacy Policy Manual
Chapter: Resident
Operations Procedure Manual
Chapter:

Policy #: 18.2

Original
Revision 5/14
Page 1
of 2
Title: Disciplinary and Corrective Action for
Residents


I. PURPOSE: To outline the University of Wisconsin Hospital and Clinics
Department of Pharmacy system for disciplinary action of residents when necessary.

II. POLICY: At any point during the residency program, if it is determined that a
resident is not fulfilling the expectations of the residency, a fair and consistent
process for disciplinary and corrective action shall occur.
A. When a member of the department identifies that the resident is not meeting
expectations, this information shall be communicated to the resident and to the
resident’s assigned advisor.
1. The advisor shall schedule a meeting with his/her resident to discuss and
identify problem areas and issues. A list of areas for improvement and
goals to be achieved will be defined at this meeting.
2. The resident will write a formal improvement plan with measurable and
time bound goals with oversight by the advisor, the plan should not
exceed 4 weeks.
3. The resident shall schedule a follow-up meeting at the agreed upon
timeline(s) with the advisor and other applicable preceptors to discuss
progress and improvements made.
4. The advisor shall present these issues to the appropriate Resident
Advisory Committee (RAC) subcommittee to obtain feedback on the
issues in question and to determine if these are recurring or widespread
problems for the resident.
5. The advisor shall follow-up with the department member who identified
the problem to confirm improvement throughout the timeframe of the
plan.
B. At the agreed upon timeline(s), if it is determined that the resident is still not
meeting expectations of the residency and the goals of the original improvement
plan were not met, the advisor will schedule a meeting with the resident, and
program director to discuss the next steps.
1. At this meeting, the previously established list of goals to be achieved
and areas for improvement will be reviewed.
2. All areas in which it is believed the resident is still not meeting
expectations shall be documented in writing and communicated to the
resident.
3. A mutually agreed upon timeline shall be recorded jointly by the advisor
and resident for the completion of the remaining goals and priorities. The
resident, the advisor, and the program director shall sign this document.

POLICY & PROCEDURE





Effective Date:
April 2002
 Pharmacy Policy Manual
Chapter: Resident
Operations Procedure Manual
Chapter:

Policy #: 18.2

Original
Revision 5/14
Page 2
of 2
Title: Disciplinary and Corrective Action for
Residents

4. This document shall go into the resident’s file, and will also reflect the
understanding that if progress is not made during this time frame, there is
a possibility of termination or reassignment of the resident.
C. It is the responsibility of the resident to achieve the documented goals and to
schedule follow-up meetings with his/her advisor and the program director,
based on the established timeline.
D. At the end of the second round of improvement planning, if it is determined
that the resident has not met the goals outlined, the program director shall
discuss termination of the resident with the director of pharmacy, the resident’s
advisor, appropriate RAC members and the Director of Pharmacy may make a
decision to terminate.



Approved By: ____________________________
Director of Pharmacy Services

Date: ____________