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Student Employee Expectations (1.8)

Student Employee Expectations (1.8) - Policies, Administrative, UWHC, Department Specific, Pharmacy, Administration

1.8

POLICY & PROCEDURE





Effective Date:

December 2001

Chapter: Administration

Chapter:

Policy #: 1.8


Revision 9/16

Page 1
of 5

Title: Student Employee Expectations


I. PURPOSE: To outline employment responsibilities for student pharmacy technicians.

II. POLICY: A prospective student employee is expected to comply with the
following stipulations, while employed within the Department of Pharmacy.
III. DEFINITON:
a. Student Technicians: Must be enrolled in the UW system as either a part-time
or full-time students.

IV. PROCEDURE:
A. Work Schedule-Inpatient
1. A student is expected to work between 12 and 16 hours per week
2. Most work hours will be scheduled on weekends and evenings.
Students are expected to work a minimum of every other weekend and
some holidays.
3. As part of their schedule, each student may be “on call”.
a. If a student is “on call” they will be called by 1600 if they are
needed for coverage.
4. Students will be scheduled around their classes and exams. Inability to
comply with the scheduled hours expectation should be communicated
to their supervisor.
5. Shift exchanges must be processed through the online scheduling
system in a timely manner such that the individual who is working the
shift is reflected on the schedule by the time the shift starts. If the shift
switch is requested and is not yet approved by a supervisor or resident
by shift time, the “sick call” pager #7951 should be paged so the
schedule can be updated.
B. Training
1. Each student will be paid for training time.
2. Student training may exceed the expected 16 hours per work if school
is not in session.
C. Requests
1. Any request for specific days off must be submitted through the online
scheduling system.
2. All students are expected to work at least their minimum hours during
school vacations/breaks throughout the school year.

POLICY & PROCEDURE





Effective Date:

December 2001

Chapter: Administration

Chapter:

Policy #: 1.8


Revision 9/16

Page 2
of 5

Title: Student Employee Expectations

D. A student may be required to work up to two of the following holidays:
Thanksgiving, Christmas Eve, Christmas Day and New Year’s Day.
1. Students will be scheduled for MLK Day, Memorial Day, Fourth of
July and Labor Day as needed.
2. A student is paid time and one-half for any legal holiday worked.
E. Exams
1. Students are required to work during the final exam period and mid-
term periods.
2. Students are required to enter their exam schedule (days and times)
into the online scheduling system.
F. Summer Employment
1. Students will work either part time or full time during the summer
based on available hours.
2. Requests for days off will be granted as based on the department’s
operational needs.
G. Attendance Policy
1. When ill, a student must page the “sick call” pager as soon as possible
and no later than one hour prior to the start of the a.m. shift and no
later than 12:00pm for an evening or night shift.
2. The pager should not be paged between the hours of 2200-0500 unless
for emergencies in central pharmacy at that time.
3. The student must contact the individual on call by one of the following
ways:
a. Call 265-7000 which accesses a recording asking for the
pager ID (#7951) and a phone number where you can be
reached.
b. Call the hospital paging operator at 262-2122. Ask the
operator to page #7951. The student should leave his/her
name and call back number.
c. If unable to reach the individual on weekends and holidays,
call the Administrator on Call for the department at 265-7000
(#8771).
H. Salary
1. Students are hired at the starting wage for student employees.
2. Every 500 hours thereafter, students are eligible for a $0.25/hour raise
provided performance is satisfactory, up to the maximum rate.

POLICY & PROCEDURE





Effective Date:

December 2001

Chapter: Administration

Chapter:

Policy #: 1.8


Revision 9/16

Page 3
of 5

Title: Student Employee Expectations

3. UWHC may make cost of living adjustments to student pay rates once
a year.
4. Raises may be withheld for more than two sick calls in six months, any
no shows, or a no call in for on call. The above behaviors, as well as
excessive tardiness, may result in disciplinary action up to and
including termination.
5. “On Call” shift premium is paid regardless of whether the student is
needed to work or not.
I. Miscellaneous Items
1. Prior to the date of hire, each student reviews and agrees to abide to
these expectations.
2. The Department expects students to commit to a minimum of one year
of employment from the date of hire.
3. Notice of resignation should be at the end of a semester when possible,
and with no less than four weeks notice.

A. Work Schedule-Ambulatory
1. Hours
I. A student is expected to work between 24 and 32 hours in a
two week period.
II. Most work hours will be scheduled on weekends and
evenings. Students are expected to work a minimum of every
other weekend and some holidays.
1. As part of their schedule, each student may be “on call”.
If a student is “on call” they will be called by 1600 if
they are needed for coverage.
2. Locations
I. Pharmacies are located across the Madison area. Students
can be assigned a shift at any of these locations.
1. All sites are accessible by public transportation.
Student is responsible to arranging transportation to and
from work.
3. Training
I. Each student will be paid for approximately 160 hours of
training time.
II. Student training may exceed the expected 16 hours per week.

POLICY & PROCEDURE





Effective Date:

December 2001

Chapter: Administration

Chapter:

Policy #: 1.8


Revision 9/16

Page 4
of 5

Title: Student Employee Expectations

4. Requests
I. Any request for specific days off during the school year must
be submitted by the request off date indicated on current
schedule.
II. All students are expected to work at least their minimum
hours during school vacations/breaks throughout the school
year.
5. Holidays
I. A student will be required to work on the UWHC identified
legal holidays, based on their A/B weekend/holiday rotation.
II. A student is paid time and one-half for any legal holiday
worked.
6. Final Exams
I. Students are required to work during the final exam period.
Hours per week are reduced to 8 hours the week of final
exams.
II. Students are required to submit their final exam schedule
(days and times) to the appropriate pharmacy staffing
coordinator before the request off deadline as indicated on the
current schedule.
7. Employment during Academic Recess
I. Students will work either part time or full time during breaks
in the school year based on available hours and operational
needs.
II. Requests for days off will be granted on a first-come/first
serve basis, and also based on the department’s operational
needs.
B. Attendance Policy
1. When ill, a student must call the sick call pager as soon as possible and
no later than two hours prior to the start of the shift.
2. The student must contact the sick call pager by:
I. Call the sick call pager at (608) 265-7000 which accesses a
recording asking for the pager ID (#7579) and a phone
number to call the technical supervisor or resident on call.
C. Salary
1. Students are hired at the starting wage for student employees.

POLICY & PROCEDURE





Effective Date:

December 2001

Chapter: Administration

Chapter:

Policy #: 1.8


Revision 9/16

Page 5
of 5

Title: Student Employee Expectations

2. Every 500 hours thereafter, students are eligible for a $0.25/hour raise,
provided performance is satisfactory, up to the maximum rate.
3. UWHC may make cost of living adjustments to student pay rates once
a year.
4. Raises may be withheld for more than two sick calls in six months and
any no shows. The above behaviors, as well as excessive tardiness,
may result in additional weekend hours and disciplinary action up to
and including termination.
5. "On Call" shift premium is paid regardless of whether the student is
needed to work or not.
D. Miscellaneous Items
1. Prior to the date of hire, each student reviews and agrees to abide to
these expectations.
2. The Department expects students to commit to a minimum of one year
of employment from the date of hire.
3. Notice of resignation should be at the end of a semester when possible,
and with no less than four weeks notice.

All questions or problems concerning training, scheduling, workload, etc. should be
communicated to the respective manager.


Approved By: ____________________________
Director of Pharmacy Services

Date: ________________