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UWHC,

Policies,Administrative,UWHC,Department Specific,Pharmacy,Administration

Pharmacist Advancement and Recognition Program (1.12)

Pharmacist Advancement and Recognition Program (1.12) - Policies, Administrative, UWHC, Department Specific, Pharmacy, Administration

1.12

POLICY & PROCEDURE





Effective Date:
March 2013


Administrative Manual
 Nursing Manual
 Other: Pharmacy

Policy #: 1.12

Original
Revision 5/17

Page 1
of 6

Title: Pharmacist advancement and
recognition program


I. PURPOSE

To outline the UW Health Department of Pharmacy program for pharmacist
professional advancement and recognition.

II. POLICY

The Department of Pharmacy will maintain a system for pharmacist professional
advancement and recognition that aligns with the mission, vision, strategic plan and
organizational goals of UW Health.

III. DEFINITIONS
A. Residency
1. PGY-1 Residency – Certificate obtained from a PGY-1 residency.
2. PGY-2 Residency – Certificate obtained from a PGY-2 residency or
fellowship or any combination of PGY-1 and PGY-2 residencies.
B. Review period
1. Three calendar years prior to the activities deadline (January 1st of
the review year), unless otherwise specified.
C. References
1. Manager / Supervisor Reference – Recommendation from the
pharmacist’s current manager or supervisor.
2. UW Health Pharmacist Reference – Recommendation from a
current peer pharmacist that can speak from first-hand, personal
experience about the applicant’s practice.
3. UW Health Reference – Recommendation from a health care
professional outside of the department of pharmacy. They must be
able to speak to the pharmacist’s role within UW Health from first-
hand, personal experience within the last year.
4. External Reference – Recommendation from a health care
professional outside of UW Health. They must be able to speak to
a shared professional activity documented within the portfolio that
occurred on a state or national level from first-hand, personal
experience within the last three years.
D. Membership in Professional Organizations
1. Professional Organization – a recognized entity who’s mission is to
promote, improve, or advance healthcare or the profession of
pharmacy.

POLICY & PROCEDURE





Effective Date:
March 2013


Administrative Manual
 Nursing Manual
 Other: Pharmacy

Policy #: 1.12

Original
Revision 5/17

Page 2
of 6

Title: Pharmacist advancement and
recognition program


2. Membership – A member in good standing of a professional
organization.
3. Active Membership – A member who is involved in a
committee/group/task force within the organization, attends and/or
presents at organizational meetings, or journal/poster reviewer.
E. Participation in Committees
1. Active Membership – Attendance at ≥ 75% of a committee’s
meetings and in good standing with the chair of the committee.
F. Certification
1. A process that grants recognition to an individual that they have
attained the minimum required knowledge, skill and/or experience
in a therapeutic area or practice setting through initial assessment
and periodic reassessment.
G. Scholarship
1. Sharing of knowledge through peer-reviewed publications, non-
peer reviewed publications, poster presentations, or platform
presentations.
H. Quality Improvement
1. A quality improvement project involves planning a change, making
an action and measuring progress toward an agreed aim.

IV. PROCEDURE
A. Participants
1. All Clinical Pharmacists and Outpatient Pharmacy Coordinators are
allowed to apply for advancement upon completion of their
training/onboarding period.
B. Advancement and recognition criteria
1. Organized into four domains: practice; quality improvement;
organizational involvement and leadership; and education, training,
and mentorship.
2. Reviewed annually by the Advancement Review Council (ARC)
with suggested revisions submitted to the Department Pharmacy
Managers by June 1st.
3. All changes must be approved by the Pharmacy Department
Managers and Director of Pharmacy by July 31st.
4. All revisions are applied to the forthcoming January 1st
documentation deadline.
5. Specific criteria are detailed in Appendix A.

POLICY & PROCEDURE





Effective Date:
March 2013


Administrative Manual
 Nursing Manual
 Other: Pharmacy

Policy #: 1.12

Original
Revision 5/17

Page 3
of 6

Title: Pharmacist advancement and
recognition program


C. Advancement Review Council (ARC)
1. ARC membership should include representation from:
a. Chair
b. Pharmacist, Drug Policy Program
c. Pharmacist, Medication Management
d. Pharmacist, Pharmaceutical Research Center
e. Pharmacist, Unity
f. Pharmacist, Inpatient
g. Pharmacist, Ambulatory
h. Pharmacist, Inpatient, non-University Hospital
i. Inpatient Manager / Supervisor
j. Ambulatory Manager / Supervisor
2. Appointment process
a. Pharmacists who participate in PARP may self-nominate to
participate on the ARC with final approval of council
membership by the Pharmacy Department Managers.
b. Pharmacists will serve 3-year terms on the ARC with
staggered appointment end-dates.
D. Documentation
1. PARP documentation forms for each domain will be provided to
document advancement and recognition criteria.
2. An up-to-date CV is required.
3. Only documented activities with specified dates within the review
period will be considered.
4. Only activities completed in Clinical Pharmacist or Outpatient
Pharmacy Coordinator titles at UW Health will be considered.
E. Advancement Process
1. The program is designed to promote professional growth and
development and recognize staff accordingly; however, levels may
increase or decrease based on the documented activities of the
applicant.
2. Promotion
a. Each calendar year an opportunity for advancement will be
offered.
b. Pharmacists must complete an application to be considered
for promotion to Levels II, III, or IV.

POLICY & PROCEDURE





Effective Date:
March 2013


Administrative Manual
 Nursing Manual
 Other: Pharmacy

Policy #: 1.12

Original
Revision 5/17

Page 4
of 6

Title: Pharmacist advancement and
recognition program


i. Level II: Must meet level II criteria in the practice and
organizational involvement and leadership domains
and an average of at least a level II in all domains.
ii. Level III: Must meet all level III criteria in the practice
domain and an average of at least a level III in all
domains.
iii. Level IV: Must meet all level IV criteria.
c. Application materials must be submitted by February 1st and
include:
i. A request for the desired level of advancement must
be submitted to the ARC chair.
ii. For each PARP documentation domain, the applicant
must complete the form corresponding to the highest
level for which they qualify.
iii. Curriculum Vitae
I. Any supporting documents when specified by
the criteria (Appendix A).
iv. Letter(s) of references (Appendix A).
d. The ARC will review submitted applications and make
recommendations for approval or denial for pharmacist
advancement.
e. Approvals or denials will be sent to the pharmacist’s
manager /supervisor.
f. Denials will be accompanied with a report of the areas of
deficiency from the ARC.
g. If the manager/supervisor disagrees with the
recommendation of the ARC this would be adjudicated in a
meeting between the Director of Pharmacy, the manager
and the Chair of the ARC.
h. The Director of Pharmacy has final decision authority and
discretion over all level assignments.
3. Maintenance
a. Annual documentation:
i. Level II: no submission required
ii. Level III and level IV: A yearly progress update must
be submitted by February 1st to the ARC chair. Bonus
money that calendar year will not be awarded until the
update is submitted.

POLICY & PROCEDURE





Effective Date:
March 2013


Administrative Manual
 Nursing Manual
 Other: Pharmacy

Policy #: 1.12

Original
Revision 5/17

Page 5
of 6

Title: Pharmacist advancement and
recognition program



b. Three year maintenance review documentation:
i. The ARC will review pharmacists every 3 years.
ii. Application materials must be submitted by February
1st and include:
I. Request to maintain current level to the ARC
chair.
II. For each PARP documentation domain, the
applicant should complete the form
corresponding to the highest level for which
they qualify.
III. Curriculum Vitae
IV. Any supporting documents when specified by
the criteria (Appendix A).
V. Letter(s) of references (Appendix A).
iii. Pharmacists that have maintained criteria will be
recommended for level continuation for an additional
3 years.
iv. Pharmacists that have not met maintenance criteria
will receive a letter from the ARC and their manager
outlining areas of deficiency, The Director of
Pharmacy has final decision authority and discretion
over all level assignments.
4. Appeals process
a. Pharmacists will have 30 days from the distribution of level
assignment to appeal the decision.
b. To formally appeal a decision the pharmacist must submit:
i. A letter to the ARC chair and their manager
responding to the identified areas of criteria
deficiency.
ii. Any required additional documentation must be added
to the PARP documentation forms.
c. The ARC will review all appeals and make recommendations
to grant or deny the appeal.
d. The Director of Pharmacy makes final approval of all appeal
recommendations.
F. Recognition Structure
1. Recognition structure is outlined in Figure 1.

POLICY & PROCEDURE





Effective Date:
March 2013


Administrative Manual
 Nursing Manual
 Other: Pharmacy

Policy #: 1.12

Original
Revision 5/17

Page 6
of 6

Title: Pharmacist advancement and
recognition program


2. Employees in Clinical Pharmacist and Outpatient Pharmacy
Coordinator (OPC) titles at the end of the activity deadline are
eligible for financial bonuses.
3. Levels will not appear in routine communications, directories or on
employee badges.
Figure 1: Level and recognition structure
Level Increases Level Decreases
Clinical Pharmacist
or OPC Level - I


Clinical Pharmacist
or OPC Level - II

ξ Title Change ξ Title Change
ξ Loss of bonus

Clinical Pharmacist
or OPC Level - III

ξ Title Change
ξ Annual bonus $2,500
ξ Title Change
ξ Annual bonus $2,500
Clinical Pharmacist
or OPC Level – IV

ξ Title Change
ξ Annual bonus $5,000



I. Coordination
a. Authored by: Philip J. Trapskin, PharmD, David R. Hager, PharmD
b. Committee Approval: Pharmacy Practice, Career Ladder Task Force,
Department Managers

Approved By: ______________________
Director of Pharmacy Services

Date: ________________