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RN/LPN License Verification (4.12)

RN/LPN License Verification (4.12) - Policies, Administrative, UWHC, Department Specific, Nursing Administrative, Personnel

4.12


UW HEALTH NURSING ADMINISRATIVE POLICY
Policy Title: RN/LPN License Verification
Policy Number: 4.12
Effective Date: November 20, 2017

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This administrative policy applies to the operations and staff of the University of Wisconsin Hospitals and Clinics
Authority (UWHCA) as integrated effective July 1, 2015, including the legacy operations and staff of University
of Wisconsin Hospital and Clinics (UWHC) and University of Wisconsin Medical Foundation (UWMF).


I. PURPOSE

To provide guidelines and procedures for Registered Nurse (RN) and Licensed Practical Nurse (LPN) license
verification , and proof of license renewal for all nurses employed by UW Health.

II. POLICY ELEMENTS

A. All nursing staff eligible for licensure as either a Registered Nurse (including Nurse Residents and AD New-to-
Practice) or a Licensed Practical Nurse must show their signed license (or permit to practice) to Nursing Recruitment
Center (NRC) prior to or upon beginning employment. Licensure may also be confirmed via primary source
verification from the Wisconsin Department of Safety and Professional Services website: http://dsps.wi.gov.
B. All RN’s and LPN’s employed by UW Health must comply with bi-annual license renewal deadlines.
C. Each RN/LPN is responsible for maintaining a current license.

III. PROCEDURE

A. New Hires (also see Hospital Administrative policy 9.41: Verification of Licensure or Certification)
i. Compact Licenses: A Nurse Recruiter will inform all new RN hires that they must obtain a Wisconsin license
by their employment start date, unless they live in a compact state (Nurse Residents and AD New to
Practice are excluded; they need to have their Wisconsin license by date of hire). If new hire is relocating to
Wisconsin from a compact state, there is a 90-day grace period to work under that license, however, it is
strongly encouraged that they begin employment with a Wisconsin license. If a new hire relocating from a
compact state has not obtained a Wisconsin license within 90 days, their employment will be terminated.
ii. At time of hire, a Recruitment Specialist in the Recruitment Center will verify licensure as part of the new hire
process. This verification will be completed against the primary source via a secure electronic
communication or by telephone (if documented).
iii. Effective January 1, 2000 the State of Wisconsin became a participant in the Interstate Nurse Licensure
Compact Agreement. The compact allows a Registered Nurse or a Licensed Practical Nurse licensed in
one participating state to practice in another participating state without obtaining separate licensure in the
second state. A nurse may be licensed in only one Party State, and that state must be the state of the
nurse's primary residence (home state). When a nurse changes his/her primary state of residence by
moving between two party states and obtains a license from the new home state, the license from the former
home state is no longer valid.
iv. For newly hired experienced RN employees with a temporary permit and in cases of license renewal,
Human Resources, or another designee is responsible for verifying proof of permanent licensure and entry
into PeopleSoft.
B. Travel / Agency Nurses
i. Travel companies will provide a print out of the primary source verification, along with a hard copy of their
Wisconsin license (or license from a state participating in the Interstate Nurse Licensure Compact
agreement) or temporary permit to Recruitment prior the first day of the travel nurse’s contract. A copy of
the license/permit is made and kept in their file.
ii. Nurses employed by a local agency will have their licenses on file at the respective agency.
C. Wisconsin Bi-Annual RN License Renewal (last day of February of Even Numbered Years)
i. Nursing Management Assistants/other designee will be asked to verify license renewal for each employee
through the Department of Safety and Professional Services website at www.dsps.wi.gov.
ii. Follow-up on missing information is done until full compliance is obtained.
iii. Staff without current licensure will not be allowed to practice.
D. Out of State (Compact State) License Renewal
i. Effective January 1, 2000, with the adoption by the Wisconsin legislature to participate in the Interstate
Nurse Licensure Compact, it is no longer necessary for Wisconsin to renew the licenses of nurses who


UW HEALTH NURSING ADMINISRATIVE POLICY
Policy Title: RN/LPN License Verification
Policy Number: 4.12
Effective Date: November 20, 2017

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reside in other participating states.
ii. Nurses licensed in a compact state must provide verification of renewal prior to expiration.
iii. See website at https://www.ncsbn.org/nlc.htm.

E. Bi-Annual LPN License Renewal (April 30th of Odd Numbered Years)
i. Nursing Management Assistants/other designee will be asked to verify license renewal for each employee
through the Department of Safety and Professional Services website at www.dsps.wi.gov.
ii. Follow-up on missing information is done until full compliance is obtained.
iii. Staff without current licensure will not be allowed to practice.


IV. COORDINATION

Author: Director, Nursing Quality & Safety
Reviewers: Senior Nurse Recruiter; HR Business Partner
Approval Committees: Nursing Administrative Policy & Procedure Committee
Nursing Administrative Policy & Procedure Committee Approval: November 20, 2017

UW Health is a cohesive, united and integrated academic medical enterprise comprised of several entities. This
policy applies to facilities and programs operated by the University of Wisconsin Hospitals and Clinics and the
University of Wisconsin Medical Foundation, Inc., and to clinical facilities and programs administered by the
University of Wisconsin School of Medicine and Public Health. Each entity is responsible for enforcement of this
policy in relation to the facilities and programs that it operates.

V. APPROVAL

Beth Houlahan DNP, RN, CENP
Senior Vice President, Chief Nurse Executive

VI. REFERENCES

A. Hospital Administrative policy 9.41: Verification of Licensure or Certification
B. Wisconsin Statues, section 441.50 Nurse Licensure Compact
C. National Council of State Boards of Nursing, Inc. (http:// www.ncsbn.org/)
D. Wisconsin Statue Legislature – Board of Nursing, Chapter 9 – Nurse Licensure Compact
(https://docs.legis.wisconsin.gov/code/admin_code/n/9.pdf)

VII. REVIEW DETAILS

Version: Revision
Last Full Review: November 20, 2017
Next Revision Due: November 2020