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Clinical Certification Policy for Nursing (3.18)

Clinical Certification Policy for Nursing (3.18) - Policies, Administrative, UWHC, Department Specific, Nursing Administrative, Education, Training and Research

3.18

POLICY & PROCEDURE





Effective Date:
May 31, 2016

Administrative Manual
Nursing Manual
 Other _______________

Policy #:
3.18

Original
 Revision

Page 1
Of 3

Title:
Clinical Certification Policy for Nursing


I. PURPOSE:
A. To establish internal guidelines for utilization of the clinical certification reimbursement and
annual bonus program. This policy establishes the procedure for reimbursement and annual
bonus for all staff working in the nurse clinician and advanced practice nursing classifications.
II. POLICY:
A. The Clinical Certification Policy encourages educational development resulting in the
enhancement of job performance and career development within UW Health. This policy
ensures uniform application and timely processing of reimbursement applications.
III. POLICY REQUIREMENTS: Clinical Certification reimbursement may be authorized when it
meets the following conditions.
A. When funds are available and operational needs do not restrict participation, clinical
certification reimbursement will be approved.
B. Employee Eligibility Criteria:
1. Must be hired into a position of .5 FTE or greater. Temporary, per diem or project
appointment staff are not eligible.
2. Must have completed one year of successful work at UWHC.
3. Must be in good standing in all work-related duties.
4. The certification desired must be directly related to the employee's current position and
present assignment as determined by their direct supervisor/department head. UW
Health will only pay for one certification in a specialty area in which the nurse is
working (this does not include PALS or ACLS as required by position).
5. The clinical certification must meet UW Health National Professional Certification
Eligibility Requirements. Employee must meet all eligibility requirements of the national
certifying body.
6. The employee must successfully pass the certification exam to be considered for
reimbursement.
C. Reimbursement rates vary according to the clinical certification obtained. Employees are
eligible for reimbursement at the professional organization's "member" rate. Reimbursement
will be provided for both initial certification and re-certification (usually renewable every 3-5
years). Note: UW Health does not pay to join the professional organization or for late fees.
D. Per IRS guidelines, employees may be subject to federal and/or state income tax withholding on
approved reimbursements.
IV. PROCEDURE:
A. Prior to the Clinical Certification Exam.
The "Request for Clinical Certification Reimbursement" form (see attachment) must be


POLICY & PROCEDURE





Effective Date:
May 31, 2016

Administrative Manual
Nursing Manual
 Other _______________

Policy #:
3.18

Original
 Revision

Page 2
Of 3

Title:
Clinical Certification Policy for Nursing


submitted to the employee's supervisor.
1. The employee is required to complete the "Request for Clinical Certification
Reimbursement" form. The certification's applicability to the employee's job duties must
be explained on the reimbursement request form. The request will be evaluated when
all the necessary information is completed.
2. The manager and/or department head must verify that the employee information is
accurate and complete.
3. The manager and/or department head will approve or deny the request in consultation
with the Director,Nursing Quality & Safety. The Director,Nursing Quality & Safety
approves or denies the expenditure of departmental funds.
B. After Completion of the Examination.
1. The employee is required to provide the following information to his/her supervisor after
receiving notification of successfully completing the examination:
a. Evidence of certification from the accrediting association.
b. Proof of payment, such as an original receipt from the accrediting association.
2. The original "Request for Clinical Certification Reimbursement" form, proof of
certification, and proof of payment documents are forwarded to Nursing
Administration (Mail Code 8340) upon receipt of the needed documentation.
3. Once all required documentation is received by Nursing Administration, the information
is verified and forwarded to Payroll.
4. Payroll distributes the reimbursement to the employee on the next feasible regular
payroll cycle, after withholding the appropriate taxes.
C. Annually
1. A list will be generated on July 1 of each year identifying all employees with an
approved, position related certification. The employee must have been certified and
have a copy on file of the wallet card or wall certificate with nursing administration by
the last day of the prior fiscal year. (ex. June 30, 20xx) This list will be submitted to
payroll.
2. The employer will pay $300 at the beginning of each fiscal year as an annual bonus to
employees maintaining certification(s) from nationally recognized professional
organization(s), with a limit of one bonus payment per employee per fiscal year.
3. Payroll distributes this bonus to the employee on the next feasible regular payroll cycle,
after withholding the appropriate taxes.
4. Bonuses will not be applied retroactively to employees if the above guidelines are not
met.

POLICY & PROCEDURE





Effective Date:
May 31, 2016

Administrative Manual
Nursing Manual
 Other _______________

Policy #:
3.18

Original
 Revision

Page 3
Of 3

Title:
Clinical Certification Policy for Nursing


V. RESOURCES:
A. Magnet Criteria Inclusion (http://nursecredentialing.org/Criteria-Inclusion)
B. List of accredited certifying bodies (Link)

VI. AUTHOR
A. Director, Nursing Quality & Safety

VII. REVIEWED BY:
A. Vice President, Development, Nursing & Patient Care Services, March, 2013
B. Nursing Patient Care Policy and Procedure Committee, April 2013
C. Director, Nursing Quality & Safety
D. Director, Nursing Practice & Innovation
E. Director, Nursing Education and t
F. Nursing Program Specialist, Nursing Practice Innovation



SIGNED BY:

Beth Houlahan, DNP, RN, CENP
Senior Vice President Patient Care Services,
Chief Nursing Officer