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Pneumatic Tube System Cleanout Procedure (F&E.07.30.06)

Pneumatic Tube System Cleanout Procedure (F&E.07.30.06) - Policies, Administrative, UWHC, Department Specific, Facilities & Engineering Services

F&E.07.30.06

FACILITIES & ENGINEERING SERVICES DEPARTMENT
POLICY & PROCEDURE





Effective Date:
July 2015
Administrative Manual
X Computer Room Manual

Policy #:
F&E.07.30.06

Original
X Revision
Page 1
of 3
Title: Pneumatic Tube System
Cleanout Procedure


PE.07.30.06 Translogic Tube Cleanout
I PURPOSE

To establish Facilities & Engineering Services departmental procedures that insure that spills
which occur in the specimen pneumatic tube system are cleaned using accepted Universal
Precautions procedures and Facilities & Engineering Services employees are protected by the
use of appropriate Personal Protective Equipment.

II POLICY

When spills occur in the specimen pneumatic tube system (Swisslog Tube System) Specimen
Control (Clinical Laboratory) personnel will immediately shutdown the tube system to prevent
additional carriers from moving through the spill. Specimen Control will bag and tag the carrier
so it can be cleaned and disinfected. Specimen Control will notify Facilities & Engineering
Services of the shutdown. Facilities & Engineering Services personnel will go to the appropriate
sending station and clean the tube system using the procedure noted below. Personal
Protective Equipment must be worn by individuals performing the cleanout procedure to prevent
exposure to potential infectious materials.

III PROCEDURE

A. When spillage of liquid occurs within the pneumatic tube system, the station sending the
carrier and the receiving station involved should be noted in the computer room log.

B. If the system has not already been shut down, immediately use the computer terminal to
shut down the entire system (or note system has been shut down by specimen control
(Clinical Laboratory). Contact specimen control (3-7060) and arrange for them to be
available to assist in the cleanout process.

C. With the tube system cleanup kit, located in the computer room D4/163, proceed to the
station which sent the carrier which leaked.

D. Put on the Personal Protective Equipment (gloves, gown, and face shield) available on
cleanup kit.

E. Prepare the cleaning solution by filling the bleach container to the mark and
pouring into the water container. Mix the solution for 30 seconds. Pour the solution into
the Swisslog cleanout container to within a quarter inch of the holes. Install the bottle
cap and hand tighten.

F. Insert the container in the tube marked "TUBE CLEANOUT ONLY". Be sure the carrier
is properly closed and latched. Holding the carrier in a vertical position, place the carrier
in the dispatcher.

G. With the system turned off, the computer room operator should go into diagnostics mode
on the Swisslog computer and set up the same air patch which existed when the spillage
occurred. Be sure that the operator at the Clinical Laboratory is ready to remove the

FACILITIES & ENGINEERING SERVICES DEPARTMENT
POLICY & PROCEDURE





Effective Date:
July 2015
Administrative Manual
X Computer Room Manual

Policy #:
F&E.07.30.06

Original
X Revision
Page 2
of 3
Title: Pneumatic Tube System
Cleanout Procedure


PE.07.30.06 Translogic Tube Cleanout
carrier upon arrival in the receiver since the horizontal position of the carrier will continue
to dispense bleach solution in the station receiver.

H. Send the container to the clinical laboratory (#120, 220, 320, 420). The clinical
laboratory operator should immediately return the carrier to the sending station.
Continue to send the carrier back and forth until the bleach solution in the cleanout
container has been used up.

I. After the bleach solution has been used up, remove the cleanout container from the
carrier and continue to send the empty carrier back and forth to remove excess cleaning
solution from the tube.

J. Occasionally remove the carrier and towel dry the wearbands to speed up the drying
process. Continue to send empty carrier until wearbands come out almost dry after a run
through the system.

K. Remind the clinical laboratory operator that the foam insert in the tube which leaked
should be removed and placed in a red bag.

L. The carrier which leaked and the dedicated cleaning carrier should be thoroughly
cleaned using hospital disinfectant/detergent (HDD) (Note: Plastic bottle on cleanup kit).

M. Clean the excess bleach from the send station and the clinical laboratory lab station.

N. After thorough cleaning, the dedicated cleaning carrier should be returned to the
tube system cleanup kit. If carpet bands appear to be grossly soiled, they should be
replaced.

O. Dispose of gloves and gown in red bag. Clean face shield with bleach solution and
return to cleanup kit.

P. Refill water container to mark with tap water. Check to insure there is ample supply of
bleach and hospital disinfectant/detergent. Restock if necessary.

Q. Restart system, notify station operators that system returned to normal operation.

IV COORDINATION

Continual Readiness Committee
Infection Control Department
Specimen Control Supervisor, Clinical Laboratory



Wayne Abbott
Director, Facilities & Engineering Services