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Facilities & Engineering Services Snow Emergency Policy (F&E.04.10.05)

Facilities & Engineering Services Snow Emergency Policy (F&E.04.10.05) - Policies, Administrative, UWHC, Department Specific, Facilities & Engineering Services

F&E.04.10.05

FACILITIES & ENGINEERING SERVICES DEPARTMENT
POLICY & PROCEDURE




Effective Date:
July 2015
X Administrative Manual
Computer Room Manual

Policy
F&E.04.10.05

Original
X Revision
Page 1
of 2
Title: Facilities & Engineering
Services Snow Emergency Policy

F&E.04.10.05 F&E Severe Weather Policy
I. PURPOSE:
To ensure the availability of weather appropriate vehicles and drivers for the transportation of
essential personnel during snow/severe weather emergencies.

II. POLICY:
During a declared emergency (see UWHC policy 12.50), Facilities & Engineering Services will
implement the departmental snow emergency plan.

III. PROCEDURE:
A. During October of each year, the Customer Service Manager will update the
snow/severe weather driver list. The snow/severe weather driver list will be posted on
the bulletin board in the transportation office, F3/104.

B. When snow or severe weather has been forecast to arrive within 24 hours, the
transportation manager will:

 Locate and rent up to 8 (eight) weather appropriate vehicles from the hospital’s
contract car rental firm.

 Make arrangements to pick up the rented vehicles and deliver them to the
transportation office.

 Equip each vehicle with a cell phone and GPS map/locator.

 Contact all members on the snow/severe weather driver list and assign them to a
tentative "shift" based on the forecasted arrival time of the storm and the projected
UWHC staffing needs. Each “shift” will consist of at least eight drivers and a
transportation dispatcher. Each shift is estimated to be approximately 12 hours.

C. The dispatch of drivers will occur from the UWHC transportation office. The
transportation dispatcher will take requests for employee pickup only from the Incident
Command Center or direct requests from the nursing scheduling office. The
transportation dispatcher will communicate with these areas the current status of the
transportation efforts.

D. After a severe weather emergency has been declared by the Administrator on Call, all
the equipment and keys necessary to dispatch the snow-equipped vehicles will be
available at all times in the transportation office.

E. During the emergency access to the transportation office will be provided by the hospital
security office. Security has keys for both the door and the key cabinet. If necessary,
the computer room operator will contact security and request that the transportation

FACILITIES & ENGINEERING SERVICES DEPARTMENT
POLICY & PROCEDURE




Effective Date:
July 2015
X Administrative Manual
Computer Room Manual

Policy
F&E.04.10.05

Original
X Revision
Page 2
of 2
Title: Facilities & Engineering
Services Snow Emergency Policy

F&E.04.10.05 F&E Severe Weather Policy
office and key cabinet is opened. The time of the request will be noted in the computer
room log.

F. During the emergency, the transportation office will be staffed by the on duty dispatcher.
If Hospital Transportation drivers are not on site, keys for the weather appropriate
\vehicles will remain available in the key cabinet in the Hospital Transportation office.

G. If additional drivers are required, the Administrator on Call may authorize the use other
personnel to drive UWHC vehicles if transportation personnel are not readily available.
Overtime is approved during the declared snow emergency. All additional drivers must
be listed on the current UWHC approved driver list.

H. After the vehicles have been prepared and brought to the transportation office, the
transportation office dispatcher will contact the Administrator on Call for dispatch
instructions.

I. After the snow/severe weather emergency has been ended by the Administrator on Call;
the current "shift" of drivers must remain available until all UWHC staff that have used the
transportation service to get to work have either been returned home or have been
verified as not requiring transportation.


IV. REFERENCE: UWHC Administrative Policy 12.50 Snow/Severe Weather Advisory

V. COORDINATION:
Continual Readiness Committee

Wayne Abbott
Director, Facilities & Engineering Services