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Facilities & Engineering Services Safety Equipment (F&E.01.10.02)

Facilities & Engineering Services Safety Equipment (F&E.01.10.02) - Policies, Administrative, UWHC, Department Specific, Facilities & Engineering Services

F&E.01.10.02

FACILITIES & ENGINEERING SERVICES DEPARTMENT
POLICY & PROCEDURE




Effective Date:
July 2015
X Administrative Manual
Computer Room Manual

Policy
PE.01.10.02

Original
X Revision
Page 1
of 3
Title: Facilities & Engineering
Services Safety Equipment

PE.01.10.02 PE Safety Equipment
I. Purpose:

To establish departmental rules that standardize safety equipment used by Facilities &
Engineering Services personnel during work hours at University of Wisconsin Hospital
and Clinics (UWHC). Supervisors will review these rules and conduct a Personal
Protective Equipment (PPE) Hazard Assessment Survey with all employees during
departmental orientation and annually.

II. Policy:

A. Safety Shoes

The Facilities & Engineering Services Department requires safety footwear for all
personnel who move and repair heavy items. Supervisors may require safety shoes for
all employees working in their section. Personnel who purchase safety shoes and
receive a safety shoe allowance must wear safety shoes all times during work hours.
The department requires electrical hazard safety shoes to be worn by those individuals
working on or near energized electrical systems.

B. Safety Glasses

The Facilities & Engineering Services Department requires safety glasses or goggles for
all personnel during construction projects and activities which create sparks and flying
particles. Supervisors may require safety glasses or goggles to be worn at all times. The
Department will provide safety equipment stations near areas where this type of activity
can occur. If glasses or goggles are not available, contact your supervisor. Those
individuals, who require prescription safety glasses, should arrange with the department
to have one pair purchased for use during work.

Facilities & Engineering Services personnel who receive an allowance for safety glasses
are expected to wear safety glasses during work activities that create sparks or flying
debris.

C. Gloves and Protective Clothing

The Facilities & Engineering Services Department requires gloves and other provided
protective clothing for all personnel who perform procedures that potentially pose a risk
of infection as described in UWHC Administrative Policy 12.44 Personal Protective
Equipment. Personnel who open waste and vent systems or may be exposed to a
hazardous liquid splash during the activity are required to wear a face shield, disposable
gloves, work gloves, and aprons during the activity.

D. Hard Hats

Facilities & Engineering Services personnel who work in posted construction zones and
areas are required to follow the requirements posted by the contractors. If requirements
are not posted, Facilities & Engineering Services personnel are required to wear hard
hats where the ceiling tiles and grid have been removed.


FACILITIES & ENGINEERING SERVICES DEPARTMENT
POLICY & PROCEDURE




Effective Date:
July 2015
X Administrative Manual
Computer Room Manual

Policy
PE.01.10.02

Original
X Revision
Page 2
of 3
Title: Facilities & Engineering
Services Safety Equipment

PE.01.10.02 PE Safety Equipment
E. Ear Protection

Facilities & Engineering Services personnel who work in posted ear protection areas or
noise hazardous environments are required to wear ear protection while in the area.

F. Electrical Arc Flash Protection

Facilities & Engineering Services personnel who work on or around energized electrical
equipment are required to wear electrical arc flash PPE per NFPA 70E. The PPE worn
will be based upon the requirements for the given Arc Flash rating of the equipment
being worked on. This rating is commonly posted on the equipment. If not, calculations
must be done to determine the level of PPE needed.

III. Procedure:

A. PPE Hazard Assessment Survey and Analysis
a. A PPE Hazard Assessment will be conducted for all Facilities & Engineering
Services personnel annually.

B. Safety Equipment Availability
a. Standard PPE will be available through the Bin System.
b. A work order will be generated to replenish safety equipment when minimum
levels are reached.

C. Special Procedures for Safety Equipment Acquisition
a. Safety Shoes and Electrical Hazard Shoes
i. Annually, a Shoe Allowance Request Form will be completed by all
non-office Facilities & Engineering Services personnel.
ii. Those individuals who are required to wear safety shoes will purchase
them and provide the Department with a receipt. Those individuals will
receive a safety shoe allowance and will be required to wear those
shoes during the work day. Individuals who are not required to wear
safety shoes will not receive a safety shoe allowance.
iii. Those individuals who are required to wear electrical hazard shoes
will purchase them and provide the Department with a receipt. Those
individuals will receive an electrical hazard shoe allowance and will be
required to wear those shoes during the work day. If electrical hazard
shoes are damaged, they will be evaluated by the supervisor. If
deemed necessary, they will be replaced with an equal quality shoe at
no cost to the employee.

b. Prescription Safety Glasses
i. Staff in need of prescription safety glasses will print the Prescription
Safety Glasses Application and Order Form from Facilities &
Engineering Services’ webpage in U-Connect.
ii. Those individuals will fill out the application and obtain their
supervisor’s signature.
iii. Those individuals will schedule an eye exam appointment (note: cost
is not covered by UW Health). The eye doctor should fill out the

FACILITIES & ENGINEERING SERVICES DEPARTMENT
POLICY & PROCEDURE




Effective Date:
July 2015
X Administrative Manual
Computer Room Manual

Policy
PE.01.10.02

Original
X Revision
Page 3
of 3
Title: Facilities & Engineering
Services Safety Equipment

PE.01.10.02 PE Safety Equipment
Prescription Safety Glasses Order Form.
iv. Those individuals will bring the forms to WI Vision on East
Washington Ave or fax them to WI Vision at 608-249-5306.
v. WI Vision will order the glasses and they will be shipped to the
hospital (note: there is no employee co-pay for the glasses).
vi. If necessary, glasses should be brought to WI Vision to have them
fitted.

c. Electrical Arc Flash Protection
i. This equipment will be purchased by the department for those
individuals requiring it based upon their PPE Hazard Assessment.
ii. Personnel using this equipment will take an annual class on the
proper wearing, care, and testing of the equipment.
iii. This equipment will not be shared between individuals.
iv. Damaged equipment will be turned in to the supervisor for
replacement.
IV. Forms Used:

PPE Hazard Assessment Survey and Analysis
Shoe Allowance Request Form
Prescription Safety Glasses Application
Prescription Safety Glasses Order Form

V. Coordination:
UWHC Safety Director
Continual Readiness Committee


Wayne Abbott
Director, Facilities & Engineering Services