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Culinary Services Credit Card Record Policy (4.03)

Culinary Services Credit Card Record Policy (4.03) - Policies, Administrative, UWHC, Department Specific, Culinary Services, Cafeteria

4.03

POLICY & PROCEDURE





Effective Date:
September 1, 2015


Administrative Manual
 Nursing Manual
 Culinary Services

Policy #:
4.03


 Original
 Revision

Page 1
Of 2

Title:
Culinary Services Credit Card Record Policy



1

I. PURPOSE
To establish a credit card handling policy for all Culinary Services staff handling
credit card information as part of the Micros Point of Sale System (POS) and Payment
Navigator. This is a department specific policy is in accordance with the UW Health
Credit Card Payment Policy.

II. POLICY
Culinary Services staff will protect the confidentiality of guests’ credit card
information while taking payment at the Clinical Science Center in Four Lakes Café,
Mendota Market, the Atrium, Coffee Corner, Coffee Corner West, and in patient meal
services, and at The American Center in the The American Bistro and patient meal
services.

The following procedure outlines when to make a paper record of credit card
information, and how to properly use, store, and dispose of this record. Culinary
Services staff accessing credit card information as part of the day to day operations of
the department will review this policy on an annual basis.

III. PROCEDURE

A. Culinary Services staff will handle credit card information when completing
transactions for food services across the organization.
a. It is Best Practice to create no record of the credit card information. When
possible, swipe the credit card, or type the credit card information directly
into Micros POS or Payment Navigator.
b. It is not acceptable to write credit card information.

B. All Culinary Services staff handling credit card information as part of the day to
day operations of the department will receive annual training, review this policy
and fill out the acknowledgement form below. By signing this form, the employee
agrees that he or she completely understands this procedure.


POLICY & PROCEDURE





Effective Date:
September 1, 2015


Administrative Manual
 Nursing Manual
 Culinary Services

Policy #:
4.03


 Original
 Revision

Page 2
Of 2

Title:
Culinary Services Credit Card Record Policy



2

IV. SIGNED BY
Director, Culinary and Clinical Nutrition Services


AKNOWLEDGEMENT OF POLICY REVEIEW

I, _________________________________, acknowledge that I have reviewed and fully
understand this policy.

Signature ____________________________________ Date _________________