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Annual Verification of Registered Dietitian Professional and State Certificates (1.6)

Annual Verification of Registered Dietitian Professional and State Certificates (1.6) - Policies, Administrative, UWHC, Department Specific, Culinary Services, Administration

1.6

1





Effective Date:
December 15, 2011
Revision Date:
September 4, 2015

Administrative Manual
 Nursing Manual
 Clinical Nutrition Services

Policy #:
1.6

 Original
 Revision

Page 1
Of 5

Title:
Annual Verification of Registered
Dietitian Professional and State
Certificates


I. PURPOSE

To provide guidelines and procedures for verifying national dietitian registration, state
certification, and specialty practice certification through proof of designation or renewal
and fulfillment of continuing education (CE) requirements every five-year period.

II. POLICY

All clinical nutritionist and dietitian staff who are registered or RD eligible must provide
a copy of their CDR registration/eligibility, State of Wisconsin certification, and five-year
CPEU report to the Director of Clinical Nutrition Services prior to or upon beginning
employment and annually thereafter upon renewal of said registration and
certifications. The Director Clinical Nutrition Services will access the Commission on
Dietetic Registration and State of Wisconsin Department of Regulation and Licensing
online Credential verification system annually to document professional qualifications.

III. FORMS USED

CDR Registration Certification Card
Five Year Continuing Education Report from CDR
State of Wisconsin Certified Dietitian Identification Card
Specialty Practice Certificate

IV. PROCEDURES

A. The dietetic practitioner must engage in lifelong development to maintain and
improve knowledge and skills for competent practice. This includes continuous
self-assessment to identify professional strengths and learning needs,
establishment of short and long-term goals for individual professional
development, and selection of approximate CPE to meet these goals. CPE
participation is mandatory for maintenance of registration.
B. The Commission on Dietetic Registration (CDR) has developed a new
recertification system: the Professional Development Portfolio (PDP) process,

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designed to assist credentialed practitioners in planning for their professional
development. Practitioners will start the Portfolio as they complete their current
five-year period. The Portfolio process began June 1, 2001. All activities for CPE
or PDP must meet the criteria established by CDR including definition, limits, and
documentation requirements.
C. Job classifications that require dietetic registration and State certification are:
1. Clinical Nutritionist – Objective
2. Clinical Nutritionist - Associate
3. Dietitian (Authority Represented)
4. Nutrition Technician - Board (preferred)
5. Manager, Clinical Nutrition Services
6. Director, Clinical Nutrition Services

D. Department's process to ensure current registration
1. The Commission on Dietetic Registration (CDR) on-line verification system
provides current credential status of Registered Dietitians; Dietetic
Technicians, Registered; Board Certified Specialty Fellow of the Academy
of Nutrition and Dietetics. The system will instantaneously provide
verification information that would be provided if a customer contacts
CDR directly. The on-line verification system serves, as a primary source
verification of credentials issued by the CDR. It is the responsibility of the
user to confirm the correct identity of the individual whose credentials
are being verified on this on-line system and to avoid confusion between
two individuals with similar names. In cases in which a practitioner is
using a credential that cannot be verified, and is thus engaged 'misuse' of
a CDR issued credential, the user can e-mail CDR.

To search the on-line verification system, the user must enter the CDR
registration identification number and the credentialed practitioner's
primary state of residence. Although the CDR database may reflect both a
primary and a secondary address, this system will only search the
database using the primary address. The state of residence does not
match the primary address in the database; you will receive a message
indicating, "The state does not match primary address." You must contact
the CDR office at 1/800-877-1600 extension 5500, to resolve this issue
before taking any action.

The Commission on Dietetic Registration provides this on-line system as a
service to the public, and users of the system are granted access on the
strict condition of their willingness to agree to and abide by terms and
conditions. The use of this system for any purpose other than the
verification of an individual's credentials, including compilations of data,
the creation of or mailing lists, or other commercial purposes is
prohibited, as is the download and/or establishment of independent data

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files and the republication, resale, or duplication of the data in whole or
in part.

2. The Commission on Dietetic Registration, the credentialing agency for the
Academy of Nutrition and Dietetics, provides each member an annual
record of continuing professional education (CPE) hours accrued for the
current five-year period. Seventy-five (75) hours of CPE must be
completed every five years to successfully fulfill requirements for dietetic
registration. The AND assigns CPE credits for courses that meet
established criteria for topic, content, and appropriate level of study
beyond entry level. Hours are assigned by prior approval or subsequent
approval basis. UWHC Clinical Nutritionists and Registered Dietitians are
required to submit a copy of the certification card and CPE record at the
time of hire and annually thereafter.

3. The form is on file in the employee's department personnel file. A list of
employees holding registration will be compiled in September of each
year by the Director of Clinical Nutrition Services and held by the
department.

E. Department's process to ensure current state certifications
1. The Department of Regulation and Licensing and related professional
boards protect the citizens of Wisconsin by ensuring the safe and
competent practice of licensed professionals. The State of Wisconsin
online verification system provides credential holder information by
credential type or specific number or search by name. Information on file
includes, license number, location, profession, status, dates, eligibility to
practice, date granted, disciplinary action, specially description if
applicable, and payment history. Data is consistent with JCAHO and
NCQA standards for primary source verification.

2. The State of Wisconsin Department of Regulation and Licensing certifies
registered dietitians fulfilling requirements as set forth in the State
Statues. Certified dietitians are issued documentation and pocket
identification cards every two years. UWHC clinical nutritionists and
registered dietitians are required to submit a copy of the certification
documentation at the time of hire and annually thereafter.

3. The form is on file in the employee's department and personnel file. A
list of employees holding certification will be compiled in November of
each year by the Director of Clinical Nutrition Services and held by the
department.


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4. Registered dietitians relocating to Wisconsin must submit application to
State during probationary period and submit documentation upon
notification.

F. UWHC encourages staff to pursue specialty practice certification and provides a
financial bonus to support continuing education requirements for that practice.
1. For Registered Dietitians, these include: Board Certified Advanced
Diabetes Management, Certified Diabetes Educator, Board Certified
Specialist in Gerontological Nutrition, Certified Health Education
Specialist, Certified Nutrition Specialist, Certified Nutrition Support
Clinician, Board Certified Specialist in Oncology Nutrition, Board Certified
Specialist in Sports Dietetics, Board Certified Specialist in Gerontological
Nutrition, Board Certified Specialist in Pediatric Nutrition, Board Certified
Specialist in Renal Nutrition, Fellow of the Academy of Nutrition and
Dietetics, Clinical Lipid Specialist(ACCL), and Certified Eating Disorders
Specialist-Nutrition (CEDS-N), and Accelerated Culinary Arts (ACAP).

2. For nutrition technicians, these include: Certified Dietary Manager,
Dietetic Technician Registration

G. Enforcement responsibility. The Director of Clinical Nutrition Services is
responsible for tracking and enforcing the requirement for current licensure and
certifications; for clinical nutritionists and dietitians the requirement is dietetic
registration (RD), State of Wisconsin Certification (CD), and designated specialty
practice. Corrective action is taken as needed when individuals do not fulfill
registration or state certification requirements.


V. REFERENCES

Commission on Dietetic Registration (CDR) - www.cdrnet.org
The Academy of Nutrition and Dietetics- Education Standards
State of Wisconsin Department of Regulation and Licensing - www.drl.state.wi.us
Professional Associations


VI. COORDINATION

Sr. Management Sponsor: Chief Nursing Officer and Sr. VP Patient Care Services
Author: Director Clinical Nutrition Services
Review/Committee(s): Human Resources Compliance Department


SIGNED BY:

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Director, Culinary and Clinical Nutrition Services

Associate Chief Nursing Officer and VP Development, Nursing & Patient Care Services