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Work Hours and Absence Policy (6.02)

Work Hours and Absence Policy (6.02) - Policies, Administrative, UWHC, Department Specific, Clinical Nutrition, Dietetic Internship

6.02

6.02 Work Hours and Absence Policy
Effective Date: 4/13 Date Revised or Reviewed: 11/2016

I. PURPOSE

To establish policies regarding sick leave, holidays, and vacation time for dietetic interns.
To establish the supervised practice hours requirements.

II. POLICY
A. Work Hours
a. The supervised practice component consists of 32 hours/week of supervised
practice experiences at UW HEALTH and program affiliated sites.
b. Interns and preceptors jointly configure the schedule which is typically four 8-hour
days scheduled Monday through Friday.
c. Students must be able to accommodate morning to evening shifts within the 8 hour
work day.
d. Preceptors may request but not mandate weekend participation. Nutrition services
are provided in most facilities every day of the year. Preceptors working weekends
may request that the intern follow their schedule. Special outreach events during
evenings or weekends may be accommodated by shifts in hours to other work days,
but not other rotations. If an intern cannot accommodate special requests, he/she
will be expected in rotation to achieve the 32 hours/week.
e. The program is accredited for 32 hours/week for 39 weeks providing 1248 hours of
supervised practice.
f. Students and managers will adhere to UW HEALTH limitations on work hours
according to UW HEALTH Administrative Policy 9.81 Scheduling of Work.
B. Absence
a. If one day of work is missed due to illness or family emergency, the intern is to:
i. Contact the preceptor to whom they are assigned, to discuss the need for the
absence and determine how and when work will be made up.
ii. The intern should log the hours in rotation accordingly.
b. If more than one day of work is missed due to illness or family emergency, the intern
is to:
i. Contact the preceptor to whom they are assigned, to discuss the need for the
absence and determine how and when the work will be made up.
ii. Contact the internship program manager or administrative staff by phone or
email notifying them of the reason for absence and of the arrangements for
the work to be made up.
iii. The intern should log the hours in rotation accordingly.
iv. Interns who experience illness or family emergency that requires a week or
multiple weeks of absence from the internship will be given the opportunity
to complete the internship. The time and location of the experience will be
determined by the program manager and will be based on the number of
weeks the intern completed in the internship and the availability of
internship sites. Arrangements may require an extended internship, but this
may not exceed 150% of the internship experience (a total duration of less
than 59 weeks start to finish).

v. With consensus from the DI advisory council, achieved via a majority vote,
an intern may be eligible to achieve less than the 1248 supervised practice
hours, but more than the required 1200 hours.
C. Leave of Absence
a. In the event that a student needs to take a leave of absence during the course of the
10-month program, to the extent that it prohibits them from participating in
supervised practice experiences for a period of prolonged time: 30-day minimum,
the student needs to request, in writing a leave of absence.
b. In the case of pregnancy and maternity leave, students have the option to declare
their pregnancy in writing to the Program Director. Without written notification, the
student is not considered pregnant or on maternity leave.
i. If delivery occurs during the program, all course work and clinical time must
be completed before the student is eligible for graduation. The School cannot
guarantee normal program completion time if a pregnancy occurs during
training.
c. Leave of absence requests will be granted on a case by case basis. Supervised
practice hours that are missed will be determined by the program management
team.
d. Based on the leave of absence request, the student may be dropped from the
program with eligibility to be readmitted in proper academic and clinical
sequencing in the following year. The student’s readmission and date of program
completion will be determined by the UW Health Dietetic Internship program
management team.
D. Holidays
a. No vacation time is earned or accrued.
b. Interns break during Christmas and New Year’s Holidays.
c. Holidays observed during NS 670: Nutrition and Dietetics Practicum I and NS 671:
Nutrition and Dietetics Practicum II, during the UW HEALTH Dietetic Internship
(Fall and Spring semesters):
 Labor Day – Falls on Monday – Internship not in session
 Thanksgiving Day (Thursday) - If taken as a vacation day the hours are to be
made up on the previous or following Monday within the rotation. Interns
are not expected to work Thanksgiving Day.
 Christmas Eve Day – Internship not in session
 Christmas Day – Internship not in session
 New Year’s Eve Day – Internship not in session
 Martin Luther King Jr’s Birthday – Falls on Monday – Internship not in
session
E. Outside work opportunities
a. Intern employment during the internship is discouraged due to the required 32-
hour per weeks needed to fulfill the program requirements. Students must be able
to accommodate morning to evening shifts within the 8 hour work day.
b. If employment is necessary, it should be arranged in such a way as to not interfere
with the internship supervised practice requirements.
c. No internship experience (supervised hours, grades or credit) will be granted for
employment Inclement Weather
F. Inclement Weather

a. Interns are expected to work their scheduled shifts during periods of inclement
weather.
b. If, after making a good faith effort to report to work, an intern cannot do so because
of road closures, hazardous driving conditions and/or the discontinuance of public
transportation, the interns rotation time will be allowed for makeup time. See also
UW HEALTH Administrative Policy 9.45: Inclement Weather.
III. REFERENCES

UW HEALTH Administrative Policy 9.81 Scheduling of Work
UW HEALTH Administrative Policy 9.45: Inclement Weather

IV. COORDINATION
UW HEALTH Dietetic Internship Program Manager
UW Health Dietetic Internship Advisory Council

WRITTEN BY:
Cassie Vanderwall, MS, RD, CD, CDE, CPT
UW HEALTH Manager, Dietetic Internship Program

SIGNED BY:
Susan Rees, DNP, RN, CPHQ, CENP
VP DEV, NURSING & PT CARE SVCS