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Tornado Response Plan (Tornado Alert) - Waisman Center/UWHC Clinics (4.64)

Tornado Response Plan (Tornado Alert) - Waisman Center/UWHC Clinics (4.64) - Policies, Administrative, UWHC, Department Specific, Ambulatory, Emergency

4.64

4.64 Tornado Response Plan (Tornado Alert) ‐ Waisman Center/UWHC Clinics  
Category:  UWHC Departmental Policy   
Policy Number:  4.64    
Effective Date:  September 24, 2014   
Version:  Revision    
Manual:  Ambulatory    
Section:  Emergency    
   
I. PURPOSE

To standardize and define the internal response when the National Weather Service or Dane County Emergency
Management issues a tornado warning.

II. POLICY

The Waisman Center Business Office has a weather alert radio which is on at all times. The Business Office staff are
responsible for monitoring the radio and informing clinic staff who will direct patients and visitors to designated
safe areas.

III. DEFINITIONS

A “Tornado Watch” means that conditions are favorable for a tornado to develop.
A “Tornado Warning” means that a funnel cloud has been sighted in the immediate area.
“Tornado Alerts” will be announced only for tornado warnings within Dane County. Tornado watches will not be
announced.

IV. PROCEDURE

A. When the Business Office staff are informed of a tornado warning via the weather alert radio or hospital
paging:
1. Waisman Center emergency response procedures for notifying the clinic reception staff. Clinic
reception staff will communicate with the Clinic Coordinators on the first floor of the building.
2. The Clinic Coordinators will direct everyone to an internal area without windows.
3. Any room with an outside window will be vacated and the door closed.
4. The Clinic Coordinators will collaborate regarding dispersion of people within a safe area. Clinic
staff must be present in any area where patients or visitors are sent.
5. Clinic Coordinators will triage patients for any immediate care that may be needed during the
alert.
6. Cover patients with blankets and pillows if there is no time to evacuate to a safe area.
B. Clinic staff will inform arriving and departing patients and visitors of the tornado warning and direct them
to a safe area. Departing patients may chose to leave even after being informed that a tornado warning is
in effect.
C. All window blinds in open areas such as waiting rooms will be lowered and closed.
D. The Clinic Coordinators will direct everyone to return to normal operations when the ”All Clear” signal is
given through National Weather Service or Dane County Emergency Management.
E. Procedures, of any sort, are not to be started/re-started until an “All Clear” is given.
F. A tornado drill is held every April during tornado awareness week.

V. REVIEWED AND APPROVED BY


Ambulatory Policy and Procedure Committee
Clinics Administration

SIGNED BY

Karen Leimkuehler, RN, MS, Clinic Operations Director