Page 1 of 3
Administrative (Non-Clinical) Policy
This administrative policy applies to the operations and staff of the University of Wisconsin Hospitals and
Clinics Authority (UWHCA) as integrated effective July 1, 2015, including the legacy operations and
staff of University of Wisconsin Hospital and Clinics (UWHC) and University of Wisconsin Medical
Policy Title: Inclement Weather
Policy Number: 9.45
Effective Date: December 1, 2016
Chapter: Human Resources
To provide guidelines for employee attendance, make-up time and use of benefit time during and after
periods of inclement weather or emergency conditions that severely impact or limit our employees’ ability
to get to and from UW Health Facilities.
II. POLICY ELEMENTS
UW Health has an obligation to continue providing health care services to the people of our communities
during periods of inclement weather or emergency conditions, while ensuring the safety of our
A. All employees are expected to work their scheduled shifts during inclement weather/emergency
B. If, after making a good faith effort to report to work, an employee cannot do so because of road
closures, hazardous driving conditions and/or the discontinuance of public transportation, the
employee's time will be handled in accordance with Section IV of this policy.
C. After receiving a directive from UW Health CEO or designated Administrator on Call,
(Corporate, Local or Facility Manager - see policy 1.12 for additional information on these roles),
supervisors and managers may allow employees to leave work because of inclement
weather/emergency conditions, provided that patient care and the operations of UW Health
facilities are not compromised. Time off for employees released from work early will be handled
in accordance with Section IV of this policy. Supervisors and managers may require that
employees remain at work until relieved or may reassign staff to work at another UW Health
location, if work is available.
D. Any absence incurred as a result of inclement weather/emergency conditions will be considered
III. PERSONS AFFECTED
This policy applies to persons performing work for University of Wisconsin Hospitals and Clinics
(UWHC) and the University of Wisconsin Medical Foundation (UWMF), including regular employees,
temporary or contract employees and Graduate Medical Education trainees. For purposes of this policy,
these persons will be collectively referred to as “employees.”
Page 2 of 3
Non-Exempt Employees (hourly)
A. No Official Closing:
1. Employees unable to make it into work due to the inclement weather/emergency
conditions, may use benefit time (excluding sick time) or can choose to make up the time
with supervisor approval. Employees arriving to work late, due to inclement
weather/emergency conditions will be paid for actual hours worked.
B. Official Closing:
1. Employees who remain at work until their site officially closes, or come in for a “late
start” day, will be paid for their regularly scheduled shift.
2. Employees who choose to leave prior to an official closing, or not come into work on a
“late start” day, will receive regular pay for their actual hours worked. Employees may
use benefit time, excluding sick leave, for the scheduled hours they did not work.
3. Any paid time for hours not worked will be paid at the employee’s base rate of pay only
and will not be included in the calculation of overtime.
Exempt Employees (Salaried)
A. An exempt employee is expected to make arrangements in advance with his/her supervisor, to
perform the essential job functions of his/her position during an inclement
B. In some cases and with prior approval, an exempt employee could be authorized to perform
the essential functions of his/her position, at an alternative site or from home, when inclement
weather/emergency conditions occur.
C. If work cannot be performed from an alternative site or from home and the employee does
not work, he/she may use appropriate benefit time to cover the absence. Exempt employees
are not required to use paid time off for absences of less than one-half day.
Hospital Administrative Policy 9.14-Recording Paid Time
Code Gray – Severe Weather
This Policy creates no rights, contractual or otherwise. Statements of policy obtained herein are not made
for the purpose of inducing any person to become or remain an employee of UW Health, and should not
be considered "promises" or as granting "property" rights. UW Health may add to, subtract from and/or
modify this Policy at any time. Nothing contained in this Policy impairs the right of an employee or UW
Health to terminate the employment relationship at-will.
Senior Management Sponsor: VP, Human Resources
Author: Director, Employee Relations
Approval Committee: UW Health Administrative Policy & Procedure Committee
Page 3 of 3
UW Health Chief Administrative Officer