Policies,Administrative,UW Health Administrative,Human Resources

Drug Free Workplace (9.05)

Drug Free Workplace (9.05) - Policies, Administrative, UW Health Administrative, Human Resources


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Administrative (Non-Clinical) Policy
This administrative policy applies to the operations and staff of the University of Wisconsin Hospitals and
Clinics Authority (UWHCA) as integrated effective July 1, 2015, including the legacy operations and
staff of University of Wisconsin Hospital and Clinics (UWHC) and University of Wisconsin Medical
Foundation (UWMF).
Policy Title: Drug Free Workplace
Policy Number: 9.05
Effective Date: March 1, 2017
Chapter: Human Resources
Version: Revision

UW Health is committed to the safety and well-being of its employees, patients, and visitors, the
protection of company and public property, the productivity of its workforce, and the preservation of a
safe working environment. Consistent with this commitment, UW Health has a no-tolerance policy
regarding the unlawful manufacture, distribution, sale, purchase, dispensation, possession, or use of drugs
and controlled substances, or unauthorized use, or being under the influence of alcohol or drugs in the
workplace (includes while on the job, during the work shift, including breaks, meals, and overtime, and
on UW Health property and in UW Health vehicles). As a recipient of federal grants, UW Health is
required by the Drug-Free Workplace Act of 1988 to take specific steps to ensure a drug-free workplace,
which are incorporated in this policy. As a condition of employment, all UW Health employees must
abide by the terms of this policy.


This policy applies to all regular and temporary employees, including physicians (refer also to
Administrative Policy 9.46-Medical Staff Health Committee - Substance Abuse Policy). Non-employees,
including students, visitors, patients, volunteers, and contracted individuals doing business on UW Health
property, who violate this policy will be treated in accordance with the terms of the agreement covering
that person's relationship with UW Health and/or reported to the appropriate authority for responsive

A. UW Health employees are expected and required to report to work on time and in appropriate
mental and physical fitness for work. UW Health is committed and obligated to providing a drug-
free, healthy, safe, and secure work environment. In support of this, UW Health conducts
appropriate pre-employment drug and alcohol testing, (Administrative Policy 9.23-Pre-
Employment Drug Testing for Safety Sensitive Positions), testing for reasonable suspicion
(Administrative Policy 9.34-Fitness for Duty: Impaired Employee), testing in connection with
clearance to work (Administrative Policy 9.22-Fitness for Duty: Clearance to Return to
Work/Continue Work), and pursuant to federal regulations.
B. The unlawful manufacture, distribution, sale, purchase, dispensation, possession, or use of drugs
and controlled substances, or unauthorized use, or being under the influence of alcohol or drugs,
on UW Health premises or while conducting UW Health business off premises are strictly

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prohibited. Violation of this policy will result in disciplinary action, up to and including
discharge, and may have legal consequences.
C. An employee taking medication which may compromise the ability to perform his/her duties must
report this to his/her immediate manager in accordance with Administrative Policy 9.34-Fitness
for Duty: Impaired Employee.
D. UW Health recognizes drug and alcohol dependence as an illness and a major health problem.
Employees needing help in dealing with such problems are encouraged to use the confidential
employee assistance services. Conscientious efforts to seek such help will not jeopardize an
employee's job.
E. Employees are required to report arrests or convictions for drug offenses to contracting or
granting agencies by the Drug-Free Workplace Act of 1988 and the Wisconsin Caregiver Law.
A. UW Health employees must, as a condition of employment, abide by the terms of this policy and
UW Health work rules (refer to Administrative Policy 9.04-Work Rules: UWHC Authority), and
report to an Employee Relations Consultant (ERC) in the Human Resources (HR) department any
arrest or conviction under a criminal drug statute. A report of a conviction must be made within
five (5) days after the conviction. UW Health will report any such workplace convictions by
employees directly engaged in performing federal contract or grant work to the appropriate
federal agency within ten (10) days of notice. UW Health will take appropriate disciplinary action
up to and including discharge, or require satisfactory participation in rehabilitation or counseling.
B. Illegal drugs or other controlled substances found on or in UW Health property or vehicles will be
turned over to the University of Wisconsin police for further investigation, which may result in
criminal prosecution.
C. Employees whose positions involve driving for company business are required to report the loss
of their regular license (change in driver's license status such as no license, occupational license,
or temporary license, etc.) to their supervisor/manager. Failure to disclose the above information
may result in disciplinary action, up to and including discharge.

This Policy creates no rights, contractual or otherwise. Statements of policy obtained herein are not made
for the purpose of inducing any person to become or remain an employee of UW Health, and should not
be considered "promises" or as granting "property" rights. UW Health may add to, subtract from and/or
modify this Policy at any time. Nothing contained in this Policy impairs the right of an employee or UW
Health to terminate the employment relationship at-will.


Drug-Free Workplace Act of 1988
Wisconsin Caregiver Law


Sr. Management Sponsor: Vice President, Human Resources Operations
Author: Director, Employee Relations

Approval Committee: UW Health Administrative Policy and Procedure Committee

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Elizabeth Bolt
UW Health Chief Administrative Officer

Revision Detail:

Previous revision: 042016
Next revision: 032020