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UWHC,UWMF,

Policies,Administrative,UW Health Administrative,Administration

Flowers (Memorial) Policy (1.65)

Flowers (Memorial) Policy (1.65) - Policies, Administrative, UW Health Administrative, Administration

1.65

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Administrative (Non-Clinical) Policy
This administrative policy applies to the operations and staff of the University of Wisconsin Hospitals and
Clinics Authority (UWHCA) as integrated effective July 1, 2015, including the legacy operations and
staff of University of Wisconsin Hospital and Clinics (UWHC) and University of Wisconsin Medical
Foundation (UWMF).


Policy Title: Flowers (Memorial) Policy
Policy Number: 1.65
Effective Date: August 23, 2017
Chapter: Human Resources
Version: Original


I. PURPOSE

Flowers (or memorial in lieu of flowers) will be provided to UW Health employees in acknowledgement
of death or the death of an immediate family member.

It continues to be permissible for employees to coordinate and pool personal resources to recognize other
significant life events such as marriages, births, illness… or to supplement contributions beyond the
corporate limit for memorials or to recognize the death of individuals who fall outside the immediate
family member definition.

It is also permissible for departments to budget funds for non UW Health employees for this purpose with
the approval of the UW Health Finance Department as part of our normal budget approval process.

II. DEFINITIONS

A. Employee – any UW Health physician or staff currently on the payroll.

B. Immediate family member – spouse, domestic partner, father, mother, father-in-law,
mother-in-law, child, brother, sister, son-in-law, daughter-in-law, step-parents, step-child, step-
brother, step-sister.

III. POLICY ELEMENTS

Flowers (or memorial in lieu of flowers) will be provided to UW Health employees in acknowledgement
of death whenever an employee makes the company aware of the passing of an immediate family
member.

IV. PROCEDURE

Any flower orders or memorials within the scope of this policy should be submitted by a supervisor and
processed through Human Resources. Please complete a flower request through the Service Now, HR
box. For non-UW Health employees, the payment procedure will be through regular department
processes for budgets that have been approved for these expenses.

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V. COORDINATION

Sr. Management Sponsor: VP Chief of Staff, Executive
Author: Director Human Resource Services

Approval Committee: UW Health Administrative Policy & Procedure Committee



SIGNED BY

Elizabeth Bolt
UW Health Chief Administrative Officer