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Administrative (Non-Clinical) Policy
This administrative policy applies to the operations and staff of the University of Wisconsin Hospitals and
Clinics Authority (UWHCA) as integrated effective July 1, 2015, including the legacy operations and
staff of University of Wisconsin Hospital and Clinics (UWHC) and University of Wisconsin Medical
Policy Title: UW Health Smoke Free/Tobacco Free Workplace
Policy Number: 1.41
Effective Date: May 10, 2017
As a leader in health care, UW Health is committed to creating a smoke free campus for all employees,
faculty, medical staff, volunteers, patients, and visitors. Smoking is widely recognized as the single most
important cause of preventable human disease, including lung cancer, heart disease, and emphysema.
Second-hand smoke can also cause the same health problems in non-smokers.
II. POLICY ELEMENTS
A. Smoking and/or use of tobacco products (cigarettes, cigars, chewing tobacco, snuff, pipes, etc.)
including mechanical or electronic cigarettes (e-cigs, vapor cigarettes, etc.) are prohibited.
B. This policy applies to buildings, facilities owned, leased or operated by UW Health, including
any indoor or outdoor areas including parking lots and ramps. Including Campus or Health
Sciences Center (see attached campus map), UW School of Medicine and Public Health, and UW
School of Nursing.
C. This policy applies to UW Health employees, medical staff, students, contractors, vendors,
patients, visitors and others subject to UW Health control.
D. No tobacco sales will occur on UW Health premises.
A. Employees, students, and others attending mandatory New Employee Orientation (NEO) will be
notified of this policy during NEO and periodically thereafter.
B. Contractors receive education on this policy through the Contractor Safety and Infection Control
C. Visitors and patients will be made aware of this policy through signage and brochures available at
facilities and via the UW Health website under “Patient and Visitor Guides”.
D. Recognizing the addictive nature of tobacco products, UW Health will support the efforts of
smoking employees who choose to quit smoking. Employees wishing for assistance should
contact Employee Health Services (EHS) at 263-7535. EHS will also provide a bi-annual
educational program for employees on the dangers of smoking. Managers are encouraged to refer
employees to EHS for assistance with smoking cessation.
E. All employees and visitors shall restrict smoking to areas not part of the UW Health facilities or
grounds. Employees who choose to smoke will need to do so during non-working hours.
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F. Individuals leaving UW Health property to smoke should be considerate of neighboring
landowners and avoid trespassing, littering, and the creation of second-hand smoke for others
including walkers, runners, bicyclist, and residents. Any individual is responsible for knowing the
laws and ordinances which could be enforced.
A. UW Health will be responsible for education, monitoring and enforcement of this
policy. However, all faculty, staff, patients, and visitors are encouraged to ask those in violation
to stop smoking and provide education.
B. Security officers will provide education and enforcement of this policy. If a security officer
makes contact with an employee who is violating this policy; the employee’s supervisor will be
C. Employees who violate this policy may be subject to counseling or discipline up to including
discharge from employment. Responsibility for enforcement rests with appropriate supervisory
staff, department managers and the Human Resources Department.
D. When patients and visitors do not comply with the smoking policy, staff should politely ask them
to stop smoking and provide education. The site/area supervisor should be notified if the patient
or visitor refuses to comply, and the physician of record will then be asked to discuss with the
E. Violation of this policy by vendors will be reported to the Vendor Liaison Office for follow-up.
F. Violation of the policy by contractors will be reported to Planning, Design, and Construction
Department for follow-up.
Administrative Policy 9.04-Work Rules: UWHC Authority
Sr. Management Sponsor: VP, Facilities & Support Services
Author: VP, Facilities & Support Services
Reviewer(s): Director, Security Services; Director, Hospitality and Support Services at The American
Center; Director, Safety
Approval Committee: UW Health Administrative Policy and Procedure Committee
UW Health Chief Administrative Officer