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/policies/administrative/uw-health-administrative/administration/127.policy

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UWHC,UWMF,

Policies,Administrative,UW Health Administrative,Administration

Parking Policy (1.27)

Parking Policy (1.27) - Policies, Administrative, UW Health Administrative, Administration

1.27

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Administrative (Non-Clinical) Policy
This administrative policy applies to the operations and staff of the University of Wisconsin Hospitals and
Clinics Authority (UWHCA) as integrated effective July 1, 2015, including the legacy operations and
staff of University of Wisconsin Hospital and Clinics (UWHC) and University of Wisconsin Medical
Foundation (UWMF).
Policy Title: Parking Policy
Policy Number: 1.27
Effective Date: May 1, 2017
Chapter: Administration
Version: Revision
I. PURPOSE

The purpose of this policy is to ensure that parking is available to UW Health patients, visitors,
employees and volunteers.

II. REFERENCE

UWS 18.06(8) Bicycles
UW Health at The American Center Parking Map

III. DEFINITION
A. A patient is defined as a person who is seeking or receiving medical treatment or is participating
in a special study at a UW Health facility or the Medical School.
B. Visitors are individuals visiting patients, or meeting to conduct official business.
C. Patient service personnel are individuals who provide services to patients or conduct business on
behalf of patients, but are not UW Health employees. Example: interpreters, case managers,
utilization review personnel or other non-employee providers.
D. A University Hospital employee is any person whose place of employment is at University
Hospital.
E. A non-University Hospital employee is any person whose primary place of employment is not at
University Hospital or AFCH.
IV. PROCEDURE FOR UNIVERSITY HOSPITAL AND AMERICAN FAMILY CHILDRENS
HOSPITAL
A. Patient Parking
Patients are authorized to park in the University Hospital parking ramp (lot 75). Patients for
American Family Children’s Hospital (AFCH) are authorized to park in the AFCH lot 63 levels E
& P only. The following patients are entitled to courtesy parking:
1. Admission Stays
a. Admissions and Guest Services Departments will issue one courtesy permit per
family and is subject to renewal with proper verification of a continued hospital
stay.

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b. Day of Admission
Guest Services will provide courtesy parking, on the day of admission or
discharge, for a family member or friend, transporting a patient.
2. Ambulatory Surgery
3. Attending Clinics
4. Emergency Department (Includes lot 75 and lot 63)
a. Emergency Department (ED) parking is for patients and their visitors for the
duration of their ED care and/or until the patient is settled into their inpatient
unit. At that point, family members will be asked to move any vehicle into the
main parking ramp.
b. Valet Services are available to relocate the vehicles of admitted ED patient(s) to
Valet Parking Monday - Friday 7:00 AM-6:45 PM.
5. Patient and Visitor Recreational Vehicle Parking
a. The Department of Guest Services will distribute Recreational Vehicle (RV)
permits for lot 131 as follows:
i. Patients-Permits are valid for seven days or the expected length of
hospitalization, whichever is less, and can be renewed for additional
patient stay. Permit expires upon patient's discharge.
ii. Clinics-Permits are valid for the day prior to the patient clinic
appointment and expire at 5:00 PM on the day of the patient's
appointment.
B. Visitor Parking
1. Visitors are authorized to park in lot 75 and lot 63. Visitors are not entitled to receive
courtesy parking.
C. Handicapped Parking
1. Handicapped patients and visitors parking - Handicapped parking is restricted to patients
and visitors. Handicapped parking stalls are located in lot 75 near the elevators on all
floors. Handicapped spaces for vehicles over 6'8" are located on the outer perimeter of lot
75 near the parking entrance. Handicapped parking stalls are also located in the ED
parking area for patients and their visitors for the duration of their ED care or until the
patient is admitted. At that point, family members will be asked to move any vehicle into
lot 75 or 63.
2. Handicapped Employee Parking
Handicapped parking is available for employees with UW disabled permits (obtained
from UW Transportation). Employees are not allowed to park in lot 63.
D. Patient Service Personnel
1. Personnel from outside University Hospital such as interpreters, case managers,
utilization review workers or other providers including affiliated or community
physicians have a need to officially visit a patient to render a service or to provide a
service on behalf of patients. Personnel should park in lot 75 (not lot 63) and receive
validation at Guest Services.
E. Employee Parking in Lot 75
1. Employees must obtain an annual, afternoon, or night permit from UW Transportation to
park in lot 75 or pay hourly rates.
2. Employees with afternoon and night permits exiting lot 75 after 9:00 AM will be charged
for parking fees from 9:01 AM to the actual time of exit. In these cases employees need
to visit a staffed lane so Transportation Services staff can assist.
3. All non-University Hospital employees scheduled to work at University Hospital or
AFCH should park in lot 75 or lot 76 at hourly rates.
4. Employees attending work related meetings or events may pay hourly rates in lot 75 or
receive validation from the sponsoring department.

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F. The American Center (TAC)
1. TAC employees scheduled to work at University Hospital are allowed to park in lot 75
and receive validation at Guest Services or Security.
G. Conferences and Continuing Education Programs
1. Departments sponsoring conferences and continuing education programs should contact
UW Transportation Services at 263-6666 to make parking arrangements. Costs will be
paid by the department or by the participants.
H. Job Interviews
1. Candidates for job interviews may park in lot 75 and receive courtesy parking at Guest
Services.
I. New Employees
1. New employees who require parking should be advised to apply for a parking permit in
advance of employment start date.
J. Volunteers and Clergy Staff (not UWHC employees)
1. Volunteers and clergy staff can park in lot 75 and receive validation by Guest Services
and after business hours by Security Services.
K. Employees receiving treatment.
1. Employees are allowed to park in lot 75 during their appointments by obtaining
validation from Guest Services.
2. If treatment is during a regularly scheduled work shift, the employee must park in their
assigned parking lot.
L. Vendor Service Personnel
1. Regularly Scheduled Vendor Service
a. Vendors should contact UW Transportation for a parking permit.
2. On-Call Vendor Service
a. On-call vendor service personnel are directed to contact the Hospital
Transportation Office at 263-1513 to obtain a short-term permit to park next to
the loading dock.
M. Visiting Faculty
1. Departments sponsoring visiting faculty should contact UW Transportation.
N. Bicycle and Moped Parking
1. Bicycles and mopeds should park in designated areas where bicycle racks are provided,
as required by UW18.06 (8). Violators are subject to the enforcement by UW
Transportation.
O. Lot Enforcement by UW Transportation Service
1. Transportation Services enforces the regulations of all parking areas.
2. Validation of Employee Parking Tickets
a. Validating employee parking tickets is not permitted. Hospital employees will be
subject to disciplinary action for violating this policy.
3. Parking regulations for the UW-Madison Campus require parking by permit during
posted enforcement hours.
P. Penalties
1. Employees
a. Violators are subject to enforcement by UW Transportation.
b. Administration will enforce the policy through progressive discipline.
2. Other Violators
a. Violators are subject to enforcement by UW Transportation.
b. In addition, violators may be referred to their managers, respective department
chairpersons or to the appropriate Dean for action.


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V. PROCEDURE FOR UW HEALTH AT THE AMERICAN CENTER
A. Patient and Visitor Parking
Patients and visitors are authorized to use Valet Services or park in the American Center parking
ramp and designated areas.
1. Emergency Department
a. ED parking is for patients and their visitors for the duration of their ED care
and/or until the patient is settled into their Overnight Care unit.
2. Ride Share and Fuel Efficient/Electric Vehicle Parking
a. Designated spaces throughout various lots are reserved for carpools and fuel
efficient and electric vehicles.
3. Patient and Visitor Recreational Vehicle Parking
a. The Department of Guest Services will distribute Recreational Vehicle (RV)
permits as follows:
i. Patients-Permits are valid for five days or the expected length of
hospitalization, whichever is less, and can be renewed for additional
patient stay. Permit expires upon patient's discharge.
ii. Clinics-Permits are valid for the day prior to the patient clinic
appointment and expire at 5:00 PM on the day of the patient's
appointment.
B. Handicapped Parking
1. Handicapped patients and visitors parking - Handicapped parking is restricted to patients
and visitors only. Handicapped parking stalls are located in the center lot and nearest to
exits and elevators on all floors of the parking ramp. Handicapped spaces for vehicles
over 6'8" are located in the main center parking lot. Handicapped parking stalls are also
located in the ED parking area for patients and their visitors for the duration of their ED
care or until the patient is admitted.
2. Handicapped Employee Parking
Handicapped parking is available for employees with disabled permits.
C. Employee and Associate Parking
1. All employees and associates (including on-call/stand-by, third shift, new hires, faculty)
and Graduate Medical Education trainees are required to park in designated associate
parking lot areas in accordance with the UW Health at The American Center parking
map.
2. Employees and associates attending a clinic appointment or being treated at the Hospital:
a. Employees are allowed to park in the patient and visitor designated parking
spaces.
b. If the clinic visit is scheduled during a regularly scheduled work shift, the
employee must park in their assigned parking lot.
3. Enforcement:
a. Violators are subject to enforcement by American Center Valet and Security.
b. Administration will enforce the policy through progressive discipline, if
necessary.
D. Job Interview candidates for job interviews may park in the ramp.

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E. Volunteers and Clergy Staff are allowed in patient and visitor parking designated areas.
F. Bicycle and mopeds should park in designated areas where bicycle racks are provided. Violators
are subject to enforcement by Security.
VI. PROCEDURE FOR 1 SOUTH PARK

A. Parking Arrangements
1. Ramp
a. Lower Level: Providers and staff can park in any of the undesignated stalls.
b. Levels 1-5 ½: Patients can park in any of the stalls designated “Patient parking”.
Staff can park in any undesignated stall. New staff at 1 S. Park will be assigned
to park on 4-5th floors by Facilities. Staff with special needs must e-mail
Facilities@uwmf.wisc.edu for any necessary accommodations.
c. Level of 5 ½ - 7: UnityPoint Health/ Meriter staff and 1 S. Park tenants of
UnityPoint Health/ Meriter can park in any of the stalls designated “Meriter
Parking”. Parking in this area will be assigned by UnityPoint Health/Meriter
Guest Services, and they will be responsible for distributing parking stickers.
Parking is strictly enforced by UnityPoint/ Health Meriter Guest Services, and
unauthorized parking is subject to a ticket.
2. Surface Lot
a. If the parking ramp is full, employees can temporarily park on the surface lot
for a period of less than 2 hours; thereafter, employees must park in the parking
ramp.
b. Bicycle Parking is available in designated racks near the entrances.
c. All contractors/vendors must contact the Facilities Department 287-2951 to
make arrangements for parking at 1 S. Park and adhere to the construction
rules.
3. Approved Parking
a. All new hires and/or otherwise approved ramp assignees and persons asking for
temporary parking tags will be asked to contact Facilities 692-6991 to complete
the Parking Registration Form and to give personal vehicle identification
information.
VII. COORDINATION

Sr. Management Sponsor: VP, Facilities and Support Services
Author: Director, Guest Services
Reviewer(s): Director, Security Services, Director, Hospital & Support Services at The American Center;
Director, Safety

Approval Committee: UW Health Administrative Policy and Procedure Committee

SIGNED BY

Elizabeth Bolt
UW Health Chief Administrative Officer

Revision Detail:
Previous revision: 042017
Next revision: 042020