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Administrative (Non-Clinical) Policy
This administrative policy applies to the operations and staff of the University of Wisconsin Hospitals and
Clinics Authority (UWHCA) as integrated effective July 1, 2015, including the legacy operations and
staff of University of Wisconsin Hospital and Clinics (UWHC) and University of Wisconsin Medical
Policy Title: Alcoholic Beverage Possession & Consumption at UW Health
Policy Number: 1.23
Effective Date: December 1, 2016
To uniformly implement UW-Madison, UW Board of Regents, and the Wisconsin Administrative Code
policies and procedures relating to the possession and consumption of alcoholic beverages on property
belonging to the University of Wisconsin, including facilities of UW Health.
A. "Alcoholic beverages" refers to the fermented malt beverages and intoxicating liquors containing
0.5% or more of alcohol by volume.
B. "Sale" refers to the transfer of alcoholic beverages with consideration or any transfer without
consideration if knowingly made for the purposes of evading this regulation relating to the sale of
alcoholic beverages or any shift, device, scheme or transaction for obtaining alcoholic beverages,
including the solicitation of orders for, or the sale for future delivery of, alcoholic beverages.
C. The legal age for drinking alcoholic beverages shall be defined by the State of Wisconsin
Statutes. Currently, an individual must be 21 years old or older.
D. "UW Health" shall refer to all buildings, facilities, and grounds of the University of Wisconsin
Hospital and Clinics Authority including those of the University of Wisconsin Medical
III. POLICY ELEMENTS
A. Subject to statutory age restrictions, Wisconsin Administrative Code, UW Board of Regents, and
UW-Madison alcoholic beverage regulations shall be the source for all rules and regulations
relating to alcoholic beverage possession and consumption at UW Health.
B. The Chief Executive Officer (CEO) of the University of Wisconsin Hospital and Clinics
Authority (UWHCA) shall be the authorized official responsible for implementation of this policy
at UW Health and is to insure that any alcoholic consumption, consistent with institutional policy,
is appropriate to the occasion.
C. UW-Madison specific alcoholic beverage regulations that shall be adopted as policy by UW
1. Unless expressly permitted under regulations outlined below, use or consumption of
beverages, and possession of an open container that contains alcoholic beverages, are
prohibited in all areas of UW Health (owned, leased, or otherwise). This prohibition
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extends to all areas within buildings, such as laboratories, individual and group offices,
meeting facilities, and public areas.
2. Subject to statutory age restrictions, a person may use, possess, and consume alcoholic
beverages only at organized functions, subject to an "Alcohol Beverage Permit" approved
by the CEO through his/her designee, the Chief Administrative Officer (CAO) or a
facilities senior leader designated by the CAO.
3. Sale of alcoholic beverages is prohibited on all University lands, and in all University
owned or leased buildings, except:
a. where the sale of alcoholic beverages is a service of UW Health within their
respective facilities, or
b. where the sale is specifically permitted by the CEO or his/her designee.
4. Patient Service – UW Health patients of legal age may consume alcoholic beverages at
meal time as prescribed by a physician.
UW Health Alcoholic Beverage Permit
A. All applications for permits for alcoholic beverage at UW Health shall be reviewed by one of the
authorized administrative officials, using this policy as a guide in deciding the merit of any
B. As specified in the Alcohol Beverage Permit, the CEO or his/her designee shall require:
1. Possession and consumption of alcoholic beverages be limited to the time period and to
the room or location specified in the permit.
2. A responsible UW Health employee should be identified on and sign the permit
application. This employee's duties shall be:
a. to be present at all times during which alcoholic beverages are served or
b. to assure that the conditions of the permit are observed by all persons in
attendance at the function.
c. to assure that under age and intoxicated persons do not consume alcoholic
3. An appropriate selection and quantity of non-alcoholic beverages must be available and,
depending upon the nature of the function and its duration, that an appropriate selection
and quantity of food be available.
C. All costs for alcohol should be charged to the expense code created specifically for this type of
purchase: 595600 – Alcohol Expense.
D. The above is to be considered by the CEO or his/her designee when reviewing an application.
E. Alcoholic beverages are to be considered an amenity for a social or business occasion and never
the purpose or focus of the occasion.
Sr. Management Sponsor: Chief Executive Officer
Author: Chief Executive Officer
Approval Committee: UW Health Administrative Policy and Procedure Committee
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Alan S. Kaplan, MD
UW Health Chief Executive Officer
Previous revision date: 032015
Next revision date: 122019