Pay & Benefits,Time Off

Vacation Time (UWHC)

Vacation Time (UWHC) - Pay & Benefits, Time Off



Vacation time is allocated on a calendar year basis. Salaried employees will accrue vacation based on full-time equivalent (FTE) and hourly employees will accrue vacation on hours paid up to 80 hours per pay period.

Employees on a paid leave of absence will continue to accrue vacation time.

Employees will accrue vacation while in pay status based on their vacation accrual date. Employees move to the next category at the beginning of the year listed (i.e. start of 6th year), employees will receive a prorated allocation at the beginning of the calendar year. The allocation will taken into account the portion of the year are in each level.

Example: An employee’s accrual date is 7/1. At the beginning of the calendar year that they move to the 6-10 years of service category, they would receive an allotment of 142 based on a 1.0 FTE. This represents 64 hours based on the 0-5 years of service for the first half of the year, plus 78 hours for the 6-10 years of service category for the second half of the year.

Vacation time is prorated based on FTE.


All regular employees of UWHC receive vacation time. Temporary and student employees are not eligible.


0-5 years

128 hours or 16 days

6-10 years

156 hours or 19.5 days

11-15 years

172 hours or 21.5 days

16-20 years

196 hours or 24.5 days

21-25 years

212 hours or 26.5 days

26+ years

236 hours or 29.5 days


Vacation time must be approved by the employee’s manager before it can be scheduled or used.

With manager approval, employees may use their annual vacation from the current calendar year before it is fully earned. However, if the employee goes out of pay status or terminates employment, any vacation used but not earned must be reimbursed to UWHC.

Accrued vacation time may be used by the employee with management approval instead of sick time when the criteria for use of sick time has been met. In these instances, ‘vacation used-sick’ (code VNS) should be entered into MyTime.

New employees are allowed to use up to 24 hours, prorated based on FTE percentage during their probationary period. An employee’s manager or director may approve additional time off if operations permit.

When vacation time has been approved, compensatory time may not be substituted at a later date in lieu of that vacation time being used. Should an event occur immediately before or during an employee’s vacation period that warrants the use of sick time, the employee may cancel his/her vacation and utilize sick time, with management approval.

Vacation time from the next calendar year cannot be used before that year begins.

Employees that terminate employment will receive their earned but unused vacation time paid in a lump sum on their final paycheck. Accrued vacation time cannot be used to extend the date of termination.


The vacation accrual date is based on an employee's continuous years of regular employment with UWHC (or service in another state agency if hired prior to 1996 or previously represented by WSEU).

When an employee has a break in regular service with UWHC and subsequently returns to regular employment in less than or equal to one (1) year, his/her date will be adjusted to give no credit for the time out of UWHC regular employment.

When an employee has a break in regular service with UWHC and subsequently returns to regular service in greater than one (1) year, the vacation accrual date will be reset to the date of rehire into a regular position.

If an employee has not left employment, but has taken a temporary position, his/her date will be adjusted to give no credit for the time in the temporary position, regardless of the length of time in the temporary position.