/pay/,/pay/paycheck/,/pay/paycheck/travel-and-reimbursement/,/pay/paycheck/travel-and-reimbursement/things-you-need-to-know/,

/pay/paycheck/travel-and-reimbursement/things-you-need-to-know/

201708216

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UWHC,UWMF,

Clinicians,Business,

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Pay & Benefits,Paycheck,Travel and Reimbursement

Things You Need to Know

Things You Need to Know - Pay & Benefits, Paycheck, Travel and Reimbursement

Focus

Here Are 6 Things You Need to Know

  1. Prior to booking any travel through Fox World Travel or with the Concur booking tool or Fox World Travel, you must fill out all required fields within your online Concur profile (employer, phone, DOB, etc). This step must be completed prior to anyone booking on your behalf.
  2. You or your delegate will need to book all approved travel through the Concur booking tool or Fox World Travel, beginning July 1. Conference hotels offering a code/rate are the only exception to this policy rule.
  3. It's important to realize that there will be two Concur systems available - one for UW-Madison and one for UW Health - both utilizing Fox World Travel. For physicians who are dually employed by both the UW-Madison and UW Health (UW Medical Foundation), which site you use to book travel depends upon the funding source for that travel. Therefore, at the time of each booking, physicians will need to confirm the funding source for their travel (UW-Madison or UW Health).
  4. Single sign on (SSO) will enable you to automatically access the UW Health Concur site via UConnect with your UW Health network ID and password.
  5. You or your delegate will need to submit all expenses reports, including mileage, electronically through Concur, within 90 days of the date of purchase/travel or the end date of a conference.
  6. You can claim mileage for travel to meetings that fall outside of your normal daily commuting expenses. Physicians will be able to claim mileage for meetings even if in the same county as their home clinic.

UW Health Travel and Reimbursement Policy

Attention Physicians: Access to Two Concur Systems

  1. Prior to booking any travel through Fox World Travel or via the Concur booking tool, you must fill out all required fields within your online Concur profile (employer, phone, DOB, etc). This step must be completed prior to anyone booking on your behalf.
  2. There will be two Concur travel and expense systems available - one for UW-Madison and one for UW Health - both utilizing Fox World Travel beginning July 1. For physicians who are dually employed by both the University of Wisconsin - Madison and UW Health (UW Medical Foundation), which site you use to book travel depends upon the funding source for that travel. Therefore, at the time of each booking, physicians will need to confirm the funding source for their travel (University of Wisconsin or UW Health).