What is Cashless Convenience?
Cashless Convenience allows staff to make cash-free/credit card free purchases at the following locations:
- Food Service Locations:
- Atrium Cafe
- Four Lakes Cafe (cafeteria)
- Coffee Corner
- Java Coast West
- Mendota Market
- Administrative Office Building (AOB)
- University Hospital gift shop and The American Center gift shop (discounted tickets also sold at these locations)
- Kohl's Safety Center
- Administrative Services Building (ASB) in Suite 200 (Human Resources) for discounted tickets
- Administrative Office Building (AOB) front desk for discounted tickets
- Mail Room (University Hospital and The American Center)
To enroll in this benefit, starting February 3 employees can complete the Payroll Authorization Form in Employee Self Service via the directions below.
Make Purchases With Your UW Health ID Badge
Tired of toting your purse or wallet everywhere you go?
With the innovative Cashless Convenience service, you can make purchases at a variety of locations without having to pay with cash. Once you complete the Payroll Authorization Form, simply use your UW Health employee ID badge* for any purchases, and the item purchased will be charged to you through a payroll deduction.
How Do I Enroll?
To enroll, UW Health employees must sign a Payroll Authorization form located in Employee Self Service (UWHC ESS | UWMF ESS) to have the cost of your purchases deducted from your paycheck.
Once in Employee Self Service, navigate to ‘Payroll and Compensation’, ‘Sign Up/Cancel Cashless Conv’, select ‘Check this box to Sign Up for Cashless Convenience’, select ‘Save’ and wait for confirmation that your submission was successful.
You will be able to use your ID card for purchases the next business day after enrollment is completed.
How do I unenroll/terminate cashless convenience?
To unenroll, UW Health employees must go to Employee Self Service (HC ESS | MF ESS) and navigate to ‘Payroll and Compensation’, ‘Sign Up/Cancel Cashless Conv’, select ‘UnCheck this box to Sign Up for Cashless Convenience', select ‘Save’ and wait for confirmation that your submission was successful.
Note: An overnight process is required to complete your request.
I am a UWMF employee; do I need to obtain a new badge?
You only need to obtain a new badge if you have a badge with an E-Prox number. Some examples of an E-Prox number are listed below.
I am employed by both UWHC and UWMF. Which company should I register under for cashless convenience?
You should only register with the company you get benefits from. If you register under both companies, neither will work.
What if I am out on FMLA or other type of leave?
Your Cashless Convenience will be inactivated while you are on a leave of absence. Reactivation will occur once HR has been notified that you have returned from your leave.
What should I do if I lose my badge?
If you need a replacement badge, print the Photo ID Badge request form, or go to the Security Office (E6/206) and pick one up. Bring the completed form, which must include a supervisor's signature, to the ID Badge Office during open office hours and a new badge will be printed.
Badges rendered defective through normal wear and tear will be replaced at no fee. There is a $12.00 fee for all lost or damaged cards.
ID Badge Office
Hours: Monday-Friday, 11am-3pm
Please place a ServiceNow ticket under Culinary Services.
UWMF Employee Self Service
UWHC Employee Self Service