The members of the transplant team that are authorized to approve patient housing and issue meal/gas cards are: in patient discharge planner, in patient and out patient social workers, transplant managers and transplant directors.
Clinical and Financial Need
The three guiding principles that should be used to determine expense approval are: clinical need, financial need and travel distance of greater than 1 hour. A clinical need is defined as a test that is not available until the following day, an early morning appointment, living donor evals, etc. A financial need may be expressed or unexpressed by the patient, identified by one of the care providers.
Providers and staff should refrain from offering housing, meals and gas cards directly to patients unless they are able to approve such expenses.
Delayed Graft Function (DGF) Clinic
Out of town patients experiencing delayed graft function (DGF) are eligible for complimentary lodging during the time of their outpatient treatment. When discharging a patient to the DGF clinic, if the patient lives greater than 1 hour away and they would like a hotel room, the in patient social worker or case manager will contact patient housing to make reservations at one of our approved hotels. The caregiver should stay in the same room with the patient for safety purposes; therefore we will pay for one hotel room. If a DGF patient requests to stay at another hotel and pay for their own hotel room they may do so.
Living Donor and Recipient Lodging
Living donor and recipient lodging expenses are covered for the night prior to the transplant. Two rooms may be used if the donor and recipient choose to stay separately. The living donor transplant coordinator should contact patient housing and he will make reservations at one of the approved hotels.
Effective December 1, 2013
Approved by: Jill Ellefson, Director