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Departments & Programs,UW Medical Foundation,Legal Services

HIPAA Resources

HIPAA Resources - Departments & Programs, UW Medical Foundation, Legal Services

This page is a resource for all privacy related policies, guidelines, notices and forms.


Focus

UW Health is committed to honoring and promoting the regulations of the Health Insurance Portability and Accountability Act (HIPAA) of 1996, which was enacted in part to maintain the privacy of patients' medical and personal information by creating national standards to protect individuals' medical records and other personal health information.

FAQ

Do patients have to sign the Notice of Privacy Practices (NPP) before they can see the doctor?

No. Their signature simply indicates that you were given the notice. If they choose not to read the NPP or sign the form, there will be no impact on the care or service they receive.

Do you have a Notice of Privacy Practice (NPP) document in Spanish for me to read (or take home)?

Yes, we have the NPP and the Summary in Spanish. (Staff note: for all other languages, please use Interpreter Services.)

How often do patients need to read and sign a Notice of Privacy Practice (NPP)?

All UW Health clinics are using the same Notice of Privacy Practices and acknowledgement form. It is possible that patients will be asked to sign the acknowledgement at another UW Health clinic. They may either sign the form again or simply inform the clinic that they signed the form at our clinic. Our privacy practices may be subject to change in the future. Should this happen, we will post the changes and a revised notice will be available upon request. If patients receive care at other clinics or hospitals that are not affiliated with UW Health, they will most likely need to accept their Notice of Privacy Practices and sign their acknowledgment form.

What did we do with medical information before HIPAA came along?

UW Health has always protected the privacy and confidentiality of health care, and has treated health information accordingly. The new HIPAA law formalizes these privacy requirements, so that in addition to a being good practice, they are now a spelled out as law.

What does HIPAA have to do with patient care?

Patient care will not change. The law formalizes many patient privacy practices that UW Health has routinely followed for some time.

What if patients refuse to sign a Notice of Privacy Practices (NPP)?

If patients choose not to sign, it will have no impact on their care or service.

What is HIPAA?

HIPAA is a federal government initiative that protects the privacy rights of patients. In accordance with this legal requirement, UW Health pledges to: (1) Notify patients about their privacy rights and how their information can be used, (2) Continue implementing privacy procedures for its practice and hospital, and (3) Train employees so that they understand and abide by the privacy procedures.

What is the difference between a Notice of Privacy Practices and other forms patients need to sign? (AOB, Reg Form, ABN)

This form is a statement that patients received a notice regarding UW Health’s privacy and confidentiality practices. It has nothing to do with how we handle patient billing or registration.

Who can I complain to about HIPAA policies?

You may contact our Patient Relations Department at 608-265-0400.

Who can I talk with to explain some of the things in the Notice of Privacy Practices (NPP)?

You may contact our Patient Relations Department at 608-265-0400.

Who can sign a Notice of Privacy Practices for minor children or elderly parents? Who will explain it to them?

This is not a legal document. However, parents will need to sign the form for minor children. Should they have questions or need help understanding the notice, contact our Patient Relations Department at 608-263-8009.

Who is paying for the HIPAA policy?

There is no charge to patients or to Health providers for HIPAA. We cover the cost of these paper documents and other expenses associated with implementing HIPAA.

Why do I have to sign anything?

You don’t have to sign anything. The HIPAA Law requires that we, as your
health provider, give you this Notice and make a good faith effort to document that you have received it.

Will I have to sign this same notice at other clinics?

All UW Health clinics are using the same Notice of Privacy Practices and acknowledgement form. It is possible that you will be asked to sign the acknowledgement at another UW Health clinic. You may either sign the form again or you may simply inform them that you signed the form at our clinic. If you receive care at other clinics or hospitals that are not affiliated with UW Health, expect that they will ask you to accept their Notice of Privacy Practices and sign their acknowledgment form.

Resources

Policies and Resources

Sanctions for Personnel Breaches of Confidentiality of PHI (UWMF HR)

Resources

HIPAA/Privacy Websites

HIPAA Collaborative of Wisconsin

US Department of Health and Human Services

Office for Civil Rights

Health Privacy Information

Wisconsin Department of Health Services

Wisconsin Department of Children and Families

Wisconsin Department of Health and Family Services HIPAA Now

University of Wisconsin HIPAA Resource Page

HIPAA Training Videos

Corrective Action for Protected Health Information Violations