Downloading the Templates
- Use the presentations in the Resources tab as basis for your presentations
- To download click “UW Health PowerPoint Template.pot” and select “Open” to open the new template on your system
- Select “File” then “Save As”
- Use the drop down arrow in the “Save as Type” to select Design Template (*.pot)
- Under “File name:” Double check that it still reads UW Health PowerPoint Template. Windows will automatically load the template in the appropriate location for you. Simply click “Save”
Accessing the Templates
The next time you open PowerPoint:
- Select “File”
- Select “New”
- Click “My templates” and select your desired template
- AFCH and SMPH PowerPoint Template
- American Family Children’s Hospital PowerPoint Template
- Co-branded (UW Health and SMPH) PowerPoint Template
- SMPH branded PowerPoint Template
- UW Health PowerPoint Template
If you saved previous template versions, please delete them.
Creating a Presentation
The average attention span of the interested adult is about ten minutes. In most situations, a general information PowerPoint or overhead presentation should be limited to ten minutes.
- Allow from 1 to 3 minutes per slide, depending on the material
- Setting a predetermined interval for advancing slides is helpful in keeping the presentation on time
- Don’t crowd the slide
- Fonts smaller than 18 pt. will be very difficult to read for most people
- Use graphics where possible, but ensure any graph or is readable by the viewer. Limit information in the graph to key elements or divide the information into more than one slide. Supplement the presentation with the full complement of materials in a hand-out.
- Use low resolution JPEG or GIF picture files in Power Point presentations
- Check the size of the presentation when all graphics are loaded to be sure the file loads quickly. Large graphics may cause the presentation to crash.
- Keep the use of “all word” slides to a minimum
- NOTE: To use the names or photos of patients or patient family members in a presentation, you must obtain written permission for that particular use, even if the photo has been used elsewhere. Contact Public Affairs for the appropriate release form.
During the Presentation
- Don’t read from the slides. Use the time to comment on or clarify the points covered in the slide
- Use the “notes” feature to outline your comments. This will help with consistency for repeat presentations and keep the comments on topic.
Provide a copy of the slide presentation to the audience, preferably before the presentation
- In copying the presentation for your audience, use one of the handout formats that allow room for notes. Two or three slides-per-page are the preferred formats.
- Print presentations using pure back and white unless you are making color copies. Printing in grayscale may result in unreadable copy
- Make copies of the presentation available electronically, if feasible
- Supplement the presentation with more detailed handouts if you have trouble covering the material during your ten minutes. Always provide a contact name/number/e-mail address for follow-up and questions.
Marketing and Public Affairs’ graphic staff can answer questions about your presentation and help ensure it is readable and graphically interesting. While we can’t produce presentations for everyone, we are available to help create or improve presentations of strategic significance to the organization. Contact your account manager or call (608) 262-6343.
UW Health PowerPoint Template (4:3 Aspect Ratio)