Report of Outside Activities
Three types of activities must be reported on the attached form – (1) certain ownership or leadership positions in outside organizations; (2) certain remuneration (payment) from outside activities; or (3) certain relationships with sponsors of research. If you do not have any reportable outside activities, you do not need to prepare and submit this form.
Ownership or Leadership Positions in Outside Organizations
- If you or your immediate family have an ownership or leadership position in an organization related to your field of academic interest or specialization, or related to the activities of the department in which you work, you need to disclose it on the form.
- "Immediate family" includes your spouse and any person who received more than half of his/her support from you or from whom you received more than half of your support.
- An "organization" includes a corporation, partnership, proprietorship, firm, enterprise, franchise, association or other legal entity.
- "Ownership" means that you and your immediate family together own at least 10% of the outstanding equity in the organization. Thus, for example if you and/or your spouse own 20% of a business that sells surgical supplies and you work in a surgical department, you need to disclose that ownership.
- "Leadership" means that you or your immediate family is a director, officer or trustee of an organization. Thus, for example, if you or your spouse is an officer of a business that sells pharmaceuticals and you work in the pharmacy or any medical unit, you need to disclose the leadership position, regardless of whether you are paid for that position.
- "Related to your field of academic interest or specialization, or related to the activities of the department in which you work" will be examined on a case-by-case basis. If you or an "immediate family member" have an "ownership" or "leadership" position in an "organization," one question to ask yourself is whether the goods or services provided by that organization are similar to or could be used in the activities of your academic field or department. Here are some examples.
- If the organization provides temporary or agency or permanent services of the type provided by your department, it is clearly related.
- All departments use clerical supplies and copy services, so any organization that produces or distributes clerical supplies or provides copy services is related.
- If you have doubts about whether to report, you should either report or seek advice from the Institutional Ethics Committee.
Remuneration (Payment) for Outside Activities
If you earned $1,000 or more in a year from a single source of outside activities in your field of academic interest or specialization or in a field related to the activities of the department in which you work, you need to list each source of payment in excess of $1,000. Do not list the amount received on this form.
Examples of such outside sources may include honoraria for presentations, payments for consultation services, and work for other employers even if it is during your time off.
Relationships with Sponsors of Research
If you are principal investigator on a research project, you must disclose any remunerative relationships between you and a non-governmental sponsor of that research. This requirement will not apply to many hospital employees, since most principal investigators are University, not hospital, employees.